How do timesheets work?
Use daily, weekly or monthly timesheets for personal or team overviews, and also a detailed timesheets view
Timesheets are a crucial tool for tracking your team’s hours and productivity. Jibble’s timesheet app has both team timesheets and personal timesheets, providing a clear overview of your team’s work, making it easy to manage projects, track billable hours, and generate accurate payroll. In this article, we’ll guide you on how to use Jibble’s timesheet features.
This article covers:
Team vs personal timesheets
Team Timesheets are beneficial for managers or team leaders, offering a consolidated view of time-related data for multiple users. Only owners, admins and managers with permissions will have access to team timesheets.
Personal Timesheets on the other hand, focus on individual user data. Members will be able access their own timesheets, providing a detailed breakdown of their time entries, making it ideal for personal tracking and analysis.
Team timesheets
There are 3 types of team timesheet views available to owners, admins, and managers.
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Daily team timesheet
The daily timesheet view provides a comprehensive breakdown of daily activities, offering a detailed day-to-day overview of your team’s tracked and payroll hours.
On the web, you’ll see rows of team members’ timesheets, with columns indicating their first in, last out, total regular hours, and total tracked hours.
When viewing daily team timesheets, new time entries are updated in real-time and shown as a red indicator.
On mobile, you’ll see rows of your team members timesheets, with their first in and last out times. Clicking on a day will bring you to their detailed timesheet view.
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Weekly team timesheet
This view displays daily payroll hours for each team member throughout the week, with their total weekly hours at the end of each row. When hovering over the daily hours, you can view a quick breakdown of the member’s first clocked in time and last clocked out time, as well as regular and overtime hours.
New time entries added by team members are updated in real-time and shown as a red indicator.
Note: There is no weekly timesheet view on the mobile app.
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Monthly team timesheet
The monthly timesheet view provides a comprehensive overview of time-related data for your team members throughout the month.
On the web, each day of the month is represented with different shades of blue indicating hours worked, and various indicators such as TO (Time off), RD (rest day), and a crescent icon, indicating there was overtime for that day. Grey blocks indicate that no time has been clocked for the day. You can then drill down into a day by clicking on the grey or blue cell. At the end of each row, the member’s total payroll hours will be displayed.
On mobile, you’ll be able to toggle between the different months. Clicking on a member’s name will show you their total tracked and payroll hours along with their timesheets for each day of the month. Clicking on any of the days will bring you to their detailed timesheet view.
Personal timesheets
There are 2 types of personal timesheet views available:
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Weekly personal timesheet
The breakdown includes:
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First clocked in time and last clocked out time
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Tracked hours, broken down into worked hours, breaks, and any auto deductions
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Payroll hours, broken down into regular hours and overtime hours.
You can see the week total hours at the bottom.
By default, this view is opened first when you go into your personal timesheet.
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Monthly personal timesheet
On mobile, you’ll see your total tracked and payroll hours for the month along with a list of timesheets for each day of the month. Clicking on any of the days will bring you to your detailed timesheet view. 
Detailed timesheet view
Upon clicking on the daily hour of any of the main timesheet view you see above, you will see a detailed personal daily timesheet with a detailed breakdown of the member’s timesheets.
There are three sections. Each section consists of different breakdowns.
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Time entries view
The daily timesheet is shown with a breakdown of time entries, tracked hours, and payroll hours.
On each time entry row, you can see if there are any icon indicators. Icon indicators are split into two types; device indicators and time entry indicators.
Device indicators
Time entry indicators
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Payroll view
In a week’s view, you can see the breakdown of payroll hours for each day. If you need to edit your payroll hours without editing your time entries, you can do so under the payroll breakdown tab.
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Only the payroll hours section is editable on this view. For any changes, you will need to provide a reason for the change.
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There is a reset button (underneath the date) to reset the edited payroll hours back to the original payroll hours based on the tracked hours.
On the web app, you can see a weekly summary on the left panel of the screen, as well as navigate across previous weeks to view each week and day breakdowns.
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Screenshots view
If screenshot capturing is enabled and team members have tracked time using Jibble’s desktop time tracker, all captured screenshots will be available here.
Screenshots are organized into hourly timelines at 10-minute intervals. For more details, read about how screenshot capturing works or explore our comprehensive article on viewing and deleting screenshots.
