Adding and editing time entries

Create new time entries manually or modify existing time entries to make sure timesheets have the right details.

🎩 The ability to add and edit time entries is dependant on a user’s role and permissions:

Owners

Team owners can modify anyone’s time entries.

Admins

By default, admins can modify anyone’s time entries. This permission can be disabled.

Managers

By default, managers can modify managed people’s time entries. This permission can be disabled.

Members

Members Can modify their own time entries if permission is enabled under Time Tracking settings.

Whenever you track time, a time entry is created in your timesheet app. Read on to find out how you can manage and make modifications to new or existing time entries.

This article covers:


Adding Time Entries

❗️ Important: We recommend minimising manual entries and making time tracking a habit. Manually added entries are visibly marked as “Manual” to your managers.

You may want to add time entries:

  • As a manager for your team member

  • If you forgot to clock in

Steps to add a time entry

  1. Go to the Timesheets.

  2. Click on any member’s hours to see their personal timesheet.

  3. Click on Add Time Entry.

  4. Choose Time Entry and the type of entry you want to add: In | Break | Out.

    Choose Time Entry and the type of entry you want to add: In | Break | Out.
  5. Fill in the details of your entry. This may vary based on the type of time entry and your organization’s settings.

  6. Click on Save when you’re done.


Adding Hour Entries

Add an hour entry if you would like to log hours retrospectively without a specific “In” or “Out” time.

Steps to add an hour entry

  1. Go to the Timesheets.

  2. Click on any member’s hours to see their personal timesheet.

    Click on any member's hours to see their personal timesheet.
  3. Click on Add Time Entry.

  4. Choose Hour Entry.

    Click on any member's hours to see their personal timesheet.
  5. Fill in the details of your entry. This may vary based on the type of time entry and your organization’s settings.

  6. Click on Save when you’re done.

Note: Each hour entry can only be added from a range of 0-24 hours and will be tagged as manual entries.


Editing & Deleting Time Entries

Time entries can be edited to adjust a timestamp, refine locations, or to modify details such as activities, projects, and notes. 

All edits made to time entries will be recorded in the change history section of timesheets. Read more about how to know if a time entry was edited or deleted.

Steps to edit a time entry:

  • Editing date and time 

Note: Editing the time and/or date of an entry will mark the time entry as a Manual entry.

  1. Click on the pencil icon for the time entry you wish to edit.Clicking on edit button to edit time entries
  2. Click on the time field and select a time.
  3. Click on the date field and select a date.
    Editing date and time of time entries
  4. Tap on Save.
  5. Specify a reason for making this change and click on Confirm to save your changes.Message specifying a reason for changes made to time entries
  • Editing locations

Important ❗: You can only modify time entries and select locations within overlapping geofences. 

  1. Click on the pencil icon for the time entry you wish to edit.Editing time entries
  2. Tap on the recorded location.
  3. Select another location from the list.Editing location of time entriesNote: You will only be able to select another location within the proximity or overlap of the recorded location.
  4. Tap on Save.
  5. Specify a reason for making this change and click on Confirm to save your changes.Message specifying a reason for changes made to time entries
  • Editing activities and projects 
  1. Click on the pencil icon for the time entry you wish to edit.Clicking on edit button to edit time entries
  2. Tap on the activity or project.
  3. Select another activity or project from the list.Editing activity and project of time entries
  4. Tap on Save.
  5. Specify a reason for making this change and click on Confirm to save your changes.Message specifying a reason for changes made to time entries
  • Editing notes
  1. Click on the pencil icon for the time entry you wish to edit.Clicking on edit button to edit time entries
  2. Make the necessary changes to your notes.Editing note section of time entries
  3. Tap on Save.
  4. Specify a reason for making this change and click on Confirm to save your changes.Message specifying a reason for changes made to time entries

Steps to delete a time entry:

  1. Click on the bin icon for the time entry you wish to delete.
    Clicking on edit button to edit time entries
  2. To keep track of changes made, specify a reason for making this change.
  3. Click on Confirm for the change to take effect.Reason for delete time entries

❗️ Important: Deleted time entries will not be included in calculations but will still be visibly marked in timesheets unless a member is permanently deleted.


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