As a CEO of a time and attendance software company my team and I are constantly looking at the best B2B software to know what’s going on in the market. That means we’re often researching about and/or playing around with their products, you know, it’s part of the job. Here, I share my findings of that research, giving credit to those products where credit is due and being honest about which products I believe you really need to avoid. And so, there you have it, this review, and in it, I try to be honest, fair, and insightful. I hope it helps you make the right decision…
Overview
Below, I will be exploring six of the best time and attendance software solutions that can make managing large numbers of employees more streamlined. These apps will help manage payroll more easily, keep accurate records of hours worked by employees, reduce timekeeping errors, and save valuable time and resources.
In addition, these apps also have a variety of tools that can help manage multiple teams across different locations, and even different countries. You’ll be able to schedule and keep track of shifts more efficiently, send out invoices to clients, manage sprints, and more. No matter how many employees you have, the right software will streamline your business processes.
I’ve also chosen these apps based on their data privacy policies, integrations, and customer support. These factors are important for any business that values security and efficiency and wants to ensure that its time and attendance software can deliver accurate and reliable results.
How Time and Attendance Software Protects Enterprises and Employees in the US
US-based enterprises need to ensure that their employees are working the correct number of hours and logging them accurately. This will help keep them on the good side of US labor laws. Enterprises should therefore use a time and attendance app that can help them comply with the Fair Labor Standards Act (FLSA) as well as ensure accurate employee time and attendance recordkeeping.
Time and attendance software protects both the employer and the employee. On the one hand, it can help ensure that the employer is compliant with labor laws and regulations. On the other hand, it can help employees ensure that they are paid fairly. Both employers and employees will have data that can be used to make sure that payroll is accurate and that hours worked and overtime pay are properly accounted for.
Additionally, time and attendance apps can reduce the likelihood of errors and discrepancies, saving both parties time and frustration. This can also improve employee morale and job satisfaction, as employees can trust that they are being correctly compensated for their time and efforts. Time and attendance software is thus a crucial tool for enterprises that are looking to manage their workforce effectively and fairly.
The Definitive List
1. Jibble
Jibble is a feature-rich time and attendance software that makes it easier for companies of all sizes to record and track attendance. Employees can use Jibble to clock in and out from their cell phones or PCs, and the software automatically determines their working hours and creates data for payroll.
Jibble’s main features include geolocation monitoring, real-time tracking, biometric device interaction, and leave management. Its mobile app enables users to record attendance from any location and has an offline mode for when they do not have internet access. The offline mode can subsequently sync to the database.
Jibble works particularly well for companies with mobile workforces, especially in places with spotty internet access. Along with an efficient attendance kiosk, Jibble’s real-time reporting generates intelligent insights and summaries of work progress.
You’ll also get first-rate customer service and a variety of pricing options, including a fully-stacked free edition. Wherever you are in the world, Jibble can send an account manager to help enterprises with rolling out the software.
Sure, Jibble is our product, but independently it is actually the highest-rated app according to the aggregate of reviews on sites such as Capterra, GetApp, G2, App Store, and Play Store.
Key Features for Enterprises
- Open API
- 24/7 priority customer support if specified via SLA
- Single sign-on for staff logins for better security
- Self-hosted time tracking
- Timesheets requiring manager approval
- RFID and NFC attendance
- Advanced reports
Is Your Data Safe with Jibble?
Yes, your data is in safe hands with Jibble.
Jibble 1 user data is stored in North Virginia AWS and Jibble 2 user data is stored in Ireland AWS. The data is encrypted and backed up regularly. Jibble 1 archives are stored for 3 months, Jibble 2 archives are stored for 30 days. Jibble will not share personal information with third parties without permission, except for certain circumstances.
Only authorized employees have access to user data, which is encrypted and stored for internal analysis. Jibble stores user data as long as the account is active, but will delete the data once the account is deleted. User data is typically retained only for a short amount of time.
You can also request to have your personal data permanently deleted from Jibble’s servers. Just email customer support at support@jibble.io.
Learn more about Jibble’s privacy policy.
Jibble Integrations
Jibble integrates with the most popular and commonly used apps for project management, HR management, scheduling, communication, payroll, and more. These include:
- Asana
- Google Calendar
- Jira
- Trello
- Zapier
- Hubspot
- Microsoft Office 365
- Microsoft Teams
- QuickBooks
- Slack
- Salesforce
…and many more Jibble integrations.
What Users Like
- Free
- Easy to use
- Affordable with a stacked free version
- Accurate time-tracking due to facial recognition and GPS tracking
- Excellent customer support
- Feature-rich software
What Users Don’t Like
- The CEO wears crazy white glasses
2. Toggl Track
One of three Toggl products aimed at efficient team management, Toggl Track is a time and attendance software that helps track, report, and calculate the time spent on different tasks. The software and mobile app duo work well for freelancers and entrepreneurs on the go, or for enterprises looking to track teams and projects.
Toggl offers a variety of unique features such as editable time blocks and its (almost!) omnipresent Toggl button that serves as a constant tracking reminder, I like it. With the addition of several other features, Toggl Track is one of the highest-rated time tracking software on review platforms, so users clearly love it.
But Toggl’s paid plans are expensive and its free plan is very limited. $9/user/month to get access reports or billable hours is steep. Further, I often found Toggl to be counterintuitive due to the slow and manual processing required to track time.
Key Features for Enterprises
- Data-driven insights for realistic projections
- Automated enterprise-level reporting
- Fast and accurate billing
- Real-time project budget and performance tracking
Is Your Data Safe with Toggl?
Toggl uses appropriate technical and organizational measures, like security software and encryption, to protect user data against unauthorized access. It collects some basic information about its users, like users’ names, email addresses, physical addresses, and IP addresses.
Toggl’s servers will store this information for as long as the user’s account is active. In some cases, Toggl may be required by law to keep personal data for longer.
Toggl Integrations
Toggl integrates with the most popular and commonly used apps for project management, HR management, scheduling, communication, payroll, and more. These include:
- Asana
- Google Calendar
- Jira
- Trello
- Outlook Email & Calendar
- Salesforce
- Slack
- Zapier
- Adobe Photoshop
- Xero
- Google Mail
…and many more.
What Users Like
- Project/Client segmentation
- Robust reports and analytics
- Well-integrated with other apps
- Friendly and pleasant user interface
- Lots of labels to apply to tracking to organize work/time
What Users Don’t Like
- Confusing reporting function
- Limited tags
- Time-consuming manual processes
- Frequent bugs and crashes
- Expensive
Why not check out our full, and of course completely honest, Toggl review?
3. Hubstaff
Okay so, Hubstaff is an innovative time tracking and project management tool that promises to simplify the way enterprises manage their operations
From GPS location tracking and payroll tracking to work orders and timesheets, Hubstaff offers many features that allow enterprises to easily track their team’s time and manage projects. I was particularly impressed with the platform’s scheduling features that help businesses organize team projects using easy-to-understand timesheets.
Not only does Hubstaff offer an impressive array of features, but it also plays nicely with others. With over 30 application integrations, Hubstaff seamlessly fits into the existing workflows of multiple businesses.
I also have to give a shout-out to HubStaff’s solid performance when it comes to tracking time for payroll.
However, let’s not forget about those pesky bugs and software crashes that pop up from time to time. They can really put a damper on productivity and leave you feeling frustrated. Plus, the Android app has a low rating of 3.2/5 stars on the Google Play Store, which I think could stem from the play button not changing to a stop, confusing users whether their click to log out has been registered or not, among other reasons.
But don’t get me wrong folks, I still believe that Hubstaff is a solid choice for businesses seeking a powerful time and attendance software. You just might need to bring a little patience along for the ride.
Key Features for Enterprises
- Concierge set up with VIP customer support
- Single sign-on
- Higher public API limits
- ACH debit payments
- SOC-2 Type II Compliance and HIPAA compliance
- Timesheet approvals
Is Your Data Safe with Hubstaff?
Hubstaff is HIPAA compliant. It’s also SOC 2 Type II compliant, which means they have established and followed strict information security policies and procedures based on five trust service principles. This ensures the security and confidentiality of customer data.
Additionally, Hubstaff uses data encryption, access controls, and detailed audit logs to protect user information.
Hubstaff Integrations
Hubstaff integrates with the most popular and commonly used apps for project management, HR management, scheduling, communication, payroll, and more. These include:
- Asana
- Jira
- GitHub
- GitLab
- Trello
- Wrike
- Slack
- QuickBooks
- ZenDesk
…and many more.
What Users Like
- Easy to use
- Great customer service
- Zapier integration
- Very customizable
- Smooth UI
What Users Don’t Like
- High pricing
- Buggy Android version
- Occasional software crashes
Why not check out our full, and of course completely honest, Hubstaff review?
4. My Hours
As a cloud-based time and attendance software, My Hours offers a powerful platform to enterprises looking for smooth time tracking and employee management. I like how My Hours offers a whole host of features, including attendance tracking, project budgeting, invoicing, and client billing, all wrapped up in one easy-to-use platform.
My Hours is available as a desktop and mobile app that helps to track time on the go, and what I particularly like is the ability to add task-specific descriptions. Plus, the insightful reports generated by the software help businesses assess project progress and stay on top of things.
However, there are some minor criticisms to note, such as the tricky integration of third-party applications and limited customization options for the interface. The Android app also needs some improvements. Oh, one more thing, while My Hours does offer some great reporting features, they are not flexible when it comes to customization. I mean, we all have different needs and preferences, right? It would be nice to have more control over how the reports are presented and what data is included. Aside from this, the software does offer top-notch customer support so that is a huge plus!
Key Features for Enterprises
- Timesheet time tracking
- Attendance and absence tracking
- Project tracking and management
- Expense tracking
Is Your Data Safe with My Hours?
My Hours is compliant with the California Consumer Privacy Act (CCPA) as well as Defense Contract Audit Agency (DCAA) guidelines. It’s hosted on the Microsoft Azure platform, which is fully compliant with SOC II. Additionally, it follows the newest TLS security protocol to ensure that your data is encrypted and secure.
My Hours Integrations
- Zapier
- QuickBooks Payroll
- Optymyze
What Users Like
- User-friendly interface
- Detailed reports
- Easy to switch between projects and tasks
- Responsive customer support
- Good free version
What Users Don’t Like
- Reports could be more flexible
- Issues with third-party integrations
- The mobile app needs work
- More customizable options required
Why not check out our full, and of course completely honest, My Hours review?
5. OnTheClock
OnTheClock is well respected in the arena of online employee time tracking systems due to its robust and accessible platform. This positive opinion can be attributed to its simplicity and efficiency, offering solutions for both office teams and remote workers.
As a cloud-based time and attendance software, OnTheClock paves the way for effortless time tracking, in particular, for remote workers. Through its GPS tracking and geofencing, the platform enables managers to monitor workers in real time. It also has a solid web dashboard, optimized mobile app, and time clock functionality that adds to its useability.
As well as tracking time, OnTheClock also provides PTO tracking, employee scheduling, and project tracking. It offers an API that integrates seamlessly with various third-party applications, bolstering its functionality further. Companies with more than 25 employees will also get onboarding assistance.
Although OnTheClock is an admirable product, it too has its drawbacks. Its updates and new features are scarce, which leads to it feeling somewhat outdated. There have been reports of less than satisfactory customer support. However, a major advantage is its pricing, starting at $3/user/month without any base fee, which is quite budget-friendly compared to competitors like QuickBooks Time and Time Doctor.
As a time tracker, OnTheClock delivers value for money. It is an ideal choice for businesses requiring simple yet reliable time tracking software, albeit with some room for improvement in customer service and product development.
Key Features for Enterprises
- Multiple company accounts
- Tracking for salaried hours
- Job, location, department scheduling
- Personal and company-wide announcements
- Pay period options
Is Your Data Safe with OnTheClock?
OnTheClock owns the information collected on their site and only collects information that users voluntarily provide. The developers will not sell, rent, or lease private information and will only use it to respond to messages from users. The information may be shared with third parties only as necessary.
OnTheClock Integrations
- QuickBooks
- Gusto
- Thomson Reuters
- ADP
- Sage
- Ceridian
- Paylocity
…and many more.
What Users Like
- Easy Time Tracking
- Real-time GPS Information
- Payroll integration including QuickBooks
- Paid Time Off (PTO) Management
- Group Punch for a team-based clock in/out
- Powerful reporting and analytics tools
- Budget-friendly for SMEs
What Users Don’t Like
- Customer service issues
- Reported overtime and PTO Calculation errors
- Integration issues with some payroll solutions
- Buggy mobile app and sporadic GPS tracking issues
Why not check out our full, and of course completely honest, OnTheClock review?
6. QuickBooks Time
QuickBooks Time (formerly Tsheets) meteoric growth was on the back of its strong integration with QuickBooks, which explains why QuickBooks’ owner, Intuit, bought them in 2017 for US$340m, gradually aligning it even closer with the family and eventually changing its name to Quickbooks Time. Given this, it should be no surprise that it’s the natural choice for users of QuickBooks’ accounting products.
QuickBooks Time, an employee time tracking and shifts scheduling software, allows enterprises to manage office-based teams as well as mobile workers, but its real strength has always been the latter. With GPS tracking and geofencing, the software offers a really decent web dashboard, mobile app, and time kiosk that enables real-time monitoring of employees and their actions on-the-go. PTO tracking, team scheduling, time kiosk, project tracker, and API interaction with third-party applications are just a few other features in QuickBooks.
Quickbooks Time is an absolutely solid product, hats off, particularly if the goal is to track time for payroll, but it does have the kind of issues you’d expect from it being a cog in the massive Intuit machine. The product isn’t really developing quickly anymore, I’d argue that it not only feels dated but is just that, customer support isn’t great, and it’s pretty darn expensive with pricing starting at US$8/user/month plus a US$20/month base fee – ouch!
Key Features for Enterprises
- Project estimates
- Project progress tracking
- Geofencing
- Payroll and invoicing
- Unlimited customer support
- Shift scheduling
Is Your Data Safe with QuickBooks Time?
QuickBooks collects personal information from users such as name, address, email, phone, and username and password. The QuickBooks privacy policy allows for the sharing of personal information with third-party service providers, government bodies in response to legal requests, and credit bureaus for reporting purposes. Consent will be obtained before personal information is shared with any other third parties.
QuickBooks Time Integrations
- QuickBooks Desktop
- QuickBooks Online
- ADP
- Xero
- Gusto
- Sage
- MYOB
What Users Like
- Real-time GPS tracking and geofencing
- Mobile app for time tracking and scheduling
- Web dashboard, mobile app, and time kiosk
- Actionable reports and insights
- Streamlined payroll management
- Great QuickBooks integration
- A very solid product
What Users Don’t Like
- It feels dated, heck it is dated
- Not great for desk workers’ time tracking
- Rich pricing
- Poor customer support
- Not as well integrated with software outside the Intuit family as it should be
Why not check out our full, and of course completely honest, QuickBooks Time review?
How to Choose Time and Attendance Software for US Enterprises
Look for the following features to find the right time and attendance app for your business:
- Time tracking: The software should have comprehensive time tracking features to accurately track employee hours, including clocking in and out, breaks, and overtime. Accurate time tracking and calculations are essential to avoid errors, discrepancies, and compliance issues.
- Payroll, reporting, and analytics: The software should integrate with the enterprise’s payroll software to streamline the payment process. It should have robust reporting features, allowing managers and administrators to access real-time attendance data, generate custom reports, and analyze trends.
- Integration: To streamline business operations, the software should be able to integrate with existing workflows, payroll systems, and other HR management tools.
- Security: The software should have strict security protocols to protect sensitive employee data and prevent unauthorized access to company resources.
- Support: The software should offer comprehensive technical support, including training resources, user guides, and ongoing customer service, to ensure seamless implementation and long-term success.
- Compliance: Time and attendance software should be able to help enterprises adhere to federal, state, and local labor laws and regulations.
