6 Best California-Compliant Time Tracking Software

2 July 2024 . 2:09 PM

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As a CEO of a time-tracking software company, I need to know what my competitors are up to. This means constantly researching and exploring the products offered by our competitors. It’s not just a curiosity; it’s an essential part of my job. Here, I share some research findings or conversations, giving credit to those competitors where credit is due. I hope it helps you make the right decision. Let’s dive in!

Overview

In today’s fast-paced business world, efficient time tracking is not just a luxury; it’s a necessity. Time-tracking software empowers businesses to monitor project progress, identify potential delays, and allocate resources efficiently. Whether you’re a small start-up or a large enterprise, employing a reliable time-tracking solution can revolutionize how you manage your workforce.

Now, if you’re operating in California, where labor regulations are especially stringent, you need a time-tracking solution that meets the state’s specific requirements. California mandates strict adherence to labor laws, including precise timekeeping practices. Failure to comply with these regulations can expose your business to significant financial liabilities and reputational damage. That’s the last thing you want to happen. This is why we’ve extensively researched the six best California-compliant time-tracking software.

By embracing technology and prioritizing compliance, businesses can unlock the full potential of their workforce while ensuring compliance with the state’s labor laws.

What are California Time Management Laws?

In the US, federal laws are in place to regulate employee working hours, protect their rights, and ensure fair pay. These laws serve as guidelines for employers, preventing abuse and exploitation.

The US Fair Labor Standards Act (FLSA) is a crucial law established in 1938 that sets hourly wages and overtime pay and requires employers to keep accurate records of working hours. Overtime will be paid at 1.5 times the regular wage rate for those who work more than 40 hours a week. Some job categories, such as executives and professionals, may be exempt from overtime pay based on their job description and salary.

The Family and Medical Leave Act (FMLA) is another important law that grants eligible employees up to 12 weeks of unpaid leave in cases of medical and family emergencies. This includes situations like the birth or adoption of a child and caring for a family member with a serious health condition. Employers must maintain health benefits during the leave and reinstate employees to their previous or equivalent positions upon their return.

California Minimum Pay $15.50-$18.15
California Overtime 1.5x regular wage for any time worked over 40 hours/week or 8 hours/day ($23.25-$27.23 for minimum wage workers), and 2x regular wage for any time worked over 12 hours/day or 8 hours on the seventh consecutive workday in a workweek ($31-$36.30 for minimum wage workers)
California Breaks 10-minute rest periods for every 4 hours worked, and 30-minute meal breaks for every 5 hours worked

 

Another very interesting fact is that California obliges employers to pay employees for their time waiting for work to begin. California law recognizes that “reporting time pay constitutes wages,” meaning employers must compensate employees for the time they spend waiting for their work to begin. This includes instances where the employee has:

  • Physically arrived at the workplace (on time)
  • Logged in remotely
  • Reported to a client’s job site
  • Set out on a route
  • I telephoned two hours prior

Exceptions to this rule exist in cases of emergencies like violence or public utility failures, as well as in situations of inclement weather.

The definitive list

  1. Jibble
  2. Clockify
  3. Toggl Track
  4. Apploye
  5. BuddyPunch
  6. Paymo

Jibble

Packed with tons of features designed to streamline time management, Jibble empowers organizations to optimize their operations effortlessly. It’s an all-in-one solution for time tracking, attendance management, project tracking, and payroll integration.

At the core of Jibble’s functionality is its one-touch clock-in and out kiosk that makes it quick and easy for multiple employees to log their attendance from one device. Jibble also has GPS tracking, facial recognition, and automatic timesheets, making time tracking flexible yet secure.

With Jibble’s customizable settings, businesses can effortlessly configure the software to meet the state of California’s specific requirements. From accurate overtime calculations to mandated meal and rest break tracking, Jibble takes care of the compliance complexities, allowing businesses to focus on more important matters.

Sure, Jibble is our product, but there’s a reason it’s the highest-rated app according to the aggregate of reviews on sites such as Capterra, GetApp, G2, App Store, and Play Store. It is the most effective time-tracking solution out there!

What Users Like

  • Free
  • Easy to set up and use
  • Affordable with a stacked free version
  • Accurate time-tracking due to facial recognition and GPS tracking
  • Excellent customer support
  • Feature-rich software

What Users Don’t Like

  • The CEO wears glasses.

Key Features

  • The attendance kiosk makes punctual attendance a habit
  • Entry settings 
  • Mobile access
  • RFID and NFC attendance
  • Customizable settings
  • Detailed reporting and analytics
  • Facial recognition and GPS tracking eliminates buddy punching
  • Automated timesheets and reports
  • Automated alerts
  • User-friendly interface

The obvious advantage that Jibble has is that it’s a free attendance tracker. Start using Jibble right now.

Clockify

Clockify is a cloud-based time-tracking software that offers various features to help individuals and teams effectively manage their time and track their work activities. Users can use the software for free, but they also have tiered plans available.

To enhance productivity and streamline workflows, Clockify offers integrations with popular tools such as project management software, collaboration platforms, and calendars. These integrations allow for seamless data synchronization and automation, eliminating the need for manual entry and ensuring accurate time tracking across various platforms.

With its simple and intuitive interface, Clockify is a suitable choice for businesses, freelancers, and remote workers worldwide.

What Users Like

  • Auto tracker
  • Easy to use
  • 80+ integrations
  • Good customer service

What Users Don’t Like

  • Manual clock off
  • Difficult time-zone coordination
  • Issues with app synchronization
  • Glitches with mobile app functionality

Key Features

  • Real-time tracker
  • Mobile access
  • Integration with software tools such as payroll and project management
  • User-friendly interface
  • Kiosk attendance
  • PTO management system

Toggl Track

Toggl Track is a powerful time-tracking software designed to enhance productivity and streamline workflow management. With its intuitive interface and seamless user experience, Toggl Track helps users easily and effectively track and manage time.

Its robust features include one-click timers, customizable reports, and integrations with popular tools like project management software and calendars. Toggl Track also has a Pomodoro timer that lets users work for a predetermined period with customized breaks. Overall it’s a convenient tool for individuals and small teams to improve work efficiency.

What Users Like

  • User-friendly and intuitive interface
  • Robust reporting and analytics features
  • Wide range of integrations with other apps
  • Offline tracking

What Users Don’t Like

  • Expensive pricing
  • Time-consuming manual processes
  • Frequent bugs and crashes in the app
  • Limited options with the free version
  • Inconvenient UI for iOS devices

Key Features

  • Customizable and detailed project reports with insights
  • Flexible time tracking with offline support
  • APIs for customized reports with 100+ extension integrations
  • Pomodoro Timer

Apploye

Apploye is a robust time-tracking tool that can greatly boost productivity. With its sleek interface and user-friendly design, Apploye simplifies the process of tracking and managing time. Its standout features include automatic time capture, attendance monitoring, and comprehensive project management reports.

Users can access Apploye both online and offline and on any device. It offers flexibility in tracking time anytime and anywhere. Additionally, it allows employers to generate comprehensive timesheets spanning various timeframes, providing a complete record of employees’ work hours.

What Users Like

  • Responsive customer support
  • User-friendly and straightforward interface
  • Online and offline accessibility

What Users Don’t Like

  • Privacy invasion due to screenshot feature
  • Limited customization options
  • Lack of enough integration options
  • Reports lack details

Key Features

  • Real-time tracking or manual logging of work hours
  • Shift creation and attendance tracking
  • Projects and task management with past data as well
  • RemoteTrack allows URL tracking, screenshot taking, and productivity tracking

Buddy Punch

Buddy Punch is an online time-tracking software designed to revolutionize productivity management. With its engaging interface and seamless user experience, Buddypunch simplifies time tracking and empowers individuals and teams to optimize their workflow. Its standout features include real-time tracking, facial recognition, and customizable reports.

Aside from these, this tool also integrates seamlessly with popular project management tools like Zapier, enabling smooth workflow integration. It’s a comprehensive solution for fostering improved productivity and better time management.

What Users Like

  • Easy-to-use software
  • Facial recognition and geofencing

What Users Don’t Like

  • Enterprise-only API
  • Lags on Android devices
  • Difficulties with punching out
  • Complicated editing of time entries

Key Features

  • Facial recognition
  • Geofences
  • Department codes for structured project tracking
  • Zapier integration
  • Time card for viewing work hours and department code details

Paymo

Paymo is a comprehensive workplace management software and timesheet app that caters to the needs of individuals and teams alike. With its project management tools, time tracking capabilities, invoicing functionality, and collaboration features, Paymo serves as a one-stop solution for businesses.

Users can effortlessly create timesheets and generate live reports using various tracking methods like web timers, desktop widgets, and active timers. The software also has several unique features, such as a leave planner and a scheduling system, allowing users to manage resources and plan tasks effectively.

What Users Like

  • Several customization options
  • Automated timesheets with filters and templates
  • Scheduling system
  • Straightforward to set up

What Users Don’t Like

  • Expensive pricing plans
  • Non Intuitive user interface
  • Clunky mobile app
  • Confusing filters
  • Payment system not suited to international financial software

Key Features

  • Customizable timesheets
  • Detailed reporting, Gantt charts, and Kanban boards
  • Leave management
  • Scheduling and shift planning
  • Project and task management