Creating time off policies
Create time off policies for your team with paid and unpaid compensations
Our Time Off feature, which comes as part of our employee vacation tracker, will allow you to create time off policies for your team so you can effectively track team members’ time off for accurate payroll calculation.
This guide will cover :
Creating time off policies (Admin/Owner Setting)
Two policies are set up on Jibble by default – Medical Leave and Vacation Leave. You may choose to use these pre-existing policies, or create your own time off policy based on your company’s leave rules.
Note : Creating custom time off policies is an Admin/Owner’s setting.
Go to “Time Off” on the settings menu > Select Time Off Policies tab
To add a time off policy, click on the orange button on the right top corner.
Add a name for your time off policy and select a compensation type (Paid/Unpaid).
Your Time Off Policy is now added to the Time Off Policy list.
Time off Settings
As of Time Off’s release, “Time Off” settings will replace “Holidays” on the settings navigation menu.
The “Time Off” settings page consists of two tabs: (1) Time Off Policies and (2) Holidays.
Under “Time Off Policies“, admins can set up custom leave policies according to their company’s leave policies and requirements.
Under “Holidays“, admins can create holiday calendars to calculate public holiday overtime as well as be notified of their team’s upcoming public holidays.
You can choose to import all Public Holidays for a specific country, or manually add the holidays yourself.
Types of Time Off Compensations
There are two types of compensations for time off configuration:
Time off is added into payroll hours on timesheets and reports.
Time off is not added into payroll hours on timesheets and reports. It is also not billable.
Payroll hours will be added to timesheets and reports for all time off added with paid compensations. Calculations for payroll hours are based on the work schedule assigned to a team member:
- Fixed daily schedule: Added time off that is included in the specified working hours (eg. 9am – 5pm = 8 hours) will be calculated towards payroll hours. Any time off that is added outside of the specified work time (eg. Vacation leave from 5pm – 11pm) will not be calculated towards payroll hours.
- Flexible daily schedule: Added time off that is included in the specified working hours (eg. 8 hours daily) will be added towards payroll hours until the maximum allocated daily hours is reached.
- Flexible weekly schedule: Added time off is calculated based on the number of daily working hours specified for the week (eg. 40 hours weekly from Monday to Friday = 8 hours daily). If working days have not been specified, a total of 7 days a week is assumed where the calculation follows total weekly hours / 7 days. Time off hours will be added towards payroll hours until the maximum allocated daily hours is reached.
Note: Auto-deductions are not calculated towards time off payroll hours.