Time tracking tools have come a long way and in 2025, they’re smarter and more tailored to how teams really work.

I personally tested 15 of the most talked-about time tracking solutions available today. From AI-driven automation to project-based billing, each tool was put through real-world scenarios by someone who’s been in the industry for over 10 years.

I didn’t just look at feature checklists. I tracked my own hours, ran team scheduling tests, created invoices, and more; just like you would.

After plenty of testing, some tools clearly stood out for their usability like Deputy and Toggl Track, others for their value like Jibble.

But if your needs are more niche, like face-recognition clock-ins or project cost tracking, I’ve also included 10 other strong contenders.

Our 2025 Winners: Best Time Tracking Software by Use Case

Which Time Tracking Software Fits Your Budget and Team Size?

Jibble

Jibble makes time and attendance tracking fast, free, and simple. Whether clocking in from your phone or Slack, it automatically generates detailed timesheets, calculating total work hours, overtime, and breaks with full accuracy. 

Teams can log their hours across activities and projects, ensuring accurate billing and resource tracking. 

With face recognition and GPS, Jibble ensures every entry is verified and precise. And detailed reporting and analytics let managers understand employee productivity, project efficiency, and time use with clarity. 

Jibble also integrates seamlessly with major workflow tools like Xero, QuickBooks Online, Deel, and Zapier, ensuring timesheets and project data syncs perfectly across all platforms.

The goal has always been straightforward: time tracking shouldn’t feel like work. I’ve been building Jibble for years. And I use it every day. That’s the best sign of good software. If you don’t rely on your own product, something’s off.

Pricing:

• Free Plan: Yes, for an unlimited number of users
  
• Pro Plan: Starts at $3.49 per user per month, billed annually

Available on:

Desktop, Mobile, Kiosk, Chrome Extension, Web

Ratings:

• Capterra: 4.9/5
• G2: 4.7/5
  
• Play Store: 4.5/5
  
• App Store: 4.8/5
  

Pros:

• Free for unlimited users
• Intuitive and user-friendly interface
• Project and client-based time tracking for billable hour tracking
• GPS-based and face recognition attendance verification
• Real-time productivity dashboards

Cons:

• Fewer comprehensive invoicing features than dedicated invoicing software
• Limited advanced project planning

Deputy 

It took me less than five minutes in Deputy to see why people like it.

That’s how good their auto-scheduling feature is.

I set a few roles, breaks, and total daily hours for my team, hit Auto, and within seconds, a full week’s schedule was generated without any conflicts or errors.

You can even tell Deputy what to prioritize — sharing hours fairly, or following your usual scheduling habits—and it’ll automatically build a lineup that fits.

Their scheduling feature also includes compliance safeguards to ensure rules like rest breaks and weekly hour limits are automatically followed.

The schedule grid feels intuitive and fast. Everything’s color-coded and easy to read: green for shifts, red for leave, blank for what’s open. You can spot gaps before you even finish scanning the page.

And when schedules change (because there’s always a good chance they might), Deputy makes it easy to manage schedule modifications on the go. 

You can check demands, make tweaks to schedules, and push out updates in seconds straight to your team via web or mobile. 

It’s a system designed for flexibility and control, start to finish.

Pricing:

• Free Plan: No
• Pro Plan: Starts at $5.00 per user per month, billed annually

Available on:

Web browsers, Mac or Windows desktop, and iOS and Android

Ratings:

• Capterra: 4.6/5
• G2: 4.6/5
• Play Store: 4.6/5
• App Store: 4.7/5

Pros:

• News feed is great for team announcements and updates
• Auto-generated schedules can save you a lot of time
• Schedules are neatly organized and easy to access

Cons:

• Customer service is hard to access and involves long wait times
• Slow loading times and random crashes on mobile
• Leave accruals and holidays are difficult to set up

Toggl Track 

Photo from Toggl Track

I like how Toggl Track balances automation with control, making it ideal for personal time tracking. 

It has very clean visuals and a non-existent learning curve. You just hit Start, get to work, and stop the timer when you’re done: that’s it. And if you forget to track, offline mode quietly fills in the gaps.

Each session appears in a calendar-style view, so you can actually see how your day unfolds instead of staring at rows of timesheets. 

To track your productivity, Toggl Track can automatically log your activity across apps and browsers, but it’s up to you what gets saved or shared. There’s no surveillance feel here; just honest data that helps you understand your habits.

Over time, this data compiles in reports that reveal patterns that make a difference, showing where your time goes, what tasks drain focus, and where you can make meaningful improvements.

For me, Toggl Track feels less like a tool for managers and more like a companion for anyone who wants to take their time seriously.

Pricing:

• Free Plan: Yes, for up to 5 users
• Paid Plan: Starts at $9.00 per user per month, billed annually

Available on:

Web, Desktop, Tablet, iOS, Android

Ratings:

• Capterra: 4.7/5
• G2: 4.6/5
• Play Store: 4.4/5
• App Store: 3/5

Pros:

• Easy to run reports and analytics
• 100+ integrations with other apps
• Friendly and pleasant user interface

Cons:

• Bugs cause difficulty logging in
• Mobile app has syncing issues
• Relatively expensive compared to other time tracking solutions

Harvest 

Harvest is built for people living by the hour, making it a solid time tracker for freelancers, small teams, and anyone who knows the grind of tracking time and chasing invoices

I tested their invoicing — it really is good.

Creating and sending invoices takes seconds, and automations like recurring billing and payment reminders just work quietly in the background. 

Its accounting integrations are equally seamless. Harvest automatically syncs invoices with QuickBooks Online and Xero, so your financials stay up to date without any manual exporting or double entry.

For freelancers, the Free Plan is more capable than you’d expect: one seat, two projects, and full access to time tracking and invoicing, free forever. 

It’s a lean setup that covers all the essentials without the bloat.

Pricing:

• Free Plan: Yes, for one user
• Paid Plan: Starts at $11.00 per user per month, billed annually

Available on:

Web, Mac or Windows desktop, and iOS and Android

Ratings:

• Capterra: 4.6/5
• G2: 4.3/5
• Play Store: 4.6/5
• App Store: 4.3/5

Pros:

• Ability to create budgets for projects
• Features are quick to navigate
• Segregates time spent on projects
• Generates and sends out invoices based on tracked time
• Intuitive reports

Cons:

• Pricey paid plans
• Time tracking glitches on the mobile app
• Syncing issues between desktop and mobile apps
• Lacks GPS tracking, screenshotting, and other productivity monitoring features
• Interface is not available in any other languages except English

Timely 

Automation sounds great in theory, until it starts asking for more attention than it saves. Timely’s Memory Tracker is one of the few that actually gets it right.

I turned it on once, actually forgot about it, and when I checked back at the end of the day, it had quietly logged everything! App use, meetings, documents, emails, and even how many times I paused between tasks.

It just worked seamlessly in the background — no start buttons, no timers, no pop-ups asking what I was doing

Ironically, it all felt incredibly private. Every “memory” Timely records is yours alone. You choose what to keep, share, or delete. There are no screenshots, no mouse tracking, no sense of being watched.

When it came time to fill out my timesheet, I simply dragged those memories into place and got a clean, accurate view of my day.

It’s a fantastic automation that actually gives you time back instead of taking more of it.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $9.00 per user per month, billed annually. Users may be limited per plan.

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.7/5
• G2: 4.8/5
• Play Store: 4.6/5
• App Store: 3.2/5

Pros:

• Can be set up and used easily, even for beginners
• Organizes time entries efficiently
• Privacy-conscious time tracking

Cons:

• AI feature sometimes slows down the app and misclassifies tasks
• High price and lack of a free version

10 Other Strong Time Tracking Software 

Buddy Punch 

Buddy Punch’s facial recognition feature brings accuracy to time tracking. Employees can clock in and out in seconds by simply showing their faces, making the process much faster and more efficient.

Accurate face-based attendance prevents buddy punching, reduces the need for password resets, and keeps team operations running smoothly.

For large teams, it also provides instant visibility. Managers can quickly see who is on shift, who’s late, or who’s absent without manually checking in with employees. 

Consistency and accuracy like this in attendance tracking is especially valuable for teams spread across multiple locations.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $4.49 per user per month + base fee of $19.00 per month, billed annually

Available on:

Web browser, iOS, Android, or Chrome

Ratings:

• Capterra: 4.8/5
• G2: 4.8/5
• Play Store: 4.8/5
• App Store: 4.9/5

Pros:

• Great customer service
• Relatively simple to use and understand
• Multiple punch-in options, including facial recognition

Cons:

• Interface on mobile isn’t well developed
• Glitches that cause inaccurate time entries
• No offline mode

Time Doctor

Photo from Time Doctor

TimeDoctor is an excellent choice for teams that want to monitor productivity without adding complexity. Its clean, intuitive interface ensures users aren’t overwhelmed, making navigation and time tracking effortless. 

Employees can easily log attendance, track tasks, and stay focused, while the app quietly monitors websites and applications to provide managers with actionable insights into work patterns.

While reporting is limited and manual time correction is missing, TimeDoctor still balances usability with effective oversight.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $6.70 per user per month, billed annually

Available on:

Desktop, iOS and Android, Web, Chrome

Ratings:

• Capterra: 4.5/5
• G2: 4.4/5
• Play Store: 2.1/5
• App Store: 2.8/5

Pros:

• Comprehensive monitoring features
• Easy to track billable hours
• Streamlines billing with built-in invoicing feature

Cons:

• URL tracking, screenshots, and webcam monitoring can feel invasive
• Mobile app is very limited and doesn’t offer a good user experience 
• No free version

TimeCamp 

TimeCamp immediately feels like it was built to make project costs crystal clear. Tracked time ties directly to budgets, where you can assign hourly rates, track expenses, and get visual timesheets that show exactly how hours spent translate into project costs.

With keyword search and drag-and-drop edits, managing entries is effortless, and the reporting gives insights you can actually act on.

For anyone who wants to see where every dollar and minute goes, TimeCamp is a flexible, user-friendly tool that makes project cost tracking easy and actionable.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $1.49 per user per month, billed annually

Available on:

Desktop, iOS and Android, Web, Chrome

Ratings:

• Capterra: 4.7/5
• G2: 4.7/5
• Play Store: 4.1/5
• App Store: 3/5

Pros:

• 100+ integration options
• In-depth time and budget reports
• Automates billing and invoicing

Cons:

• Mobile app faces login problems and broken features
• Device synchronization issues
• Tricky to use initially

Apploye

Apploye is a good choice if you want serious visibility into your team’s work. It has an arsenal of employee monitoring features like idle time detection, app and URL tracking, GPS attendance, and even stealth mode that runs quietly in the background. 

With RemoteTrack, you can go even deeper, logging keyboard, mouse, and app activity to see exactly how work gets done.

It also handles the basics like shifts, tasks, leaves, project budgets, and client billing well, so you’re not juggling between multiple tools. However, Apploye’s monitoring features can feel intrusive if used without care. 

Pricing:

• Free Plan: Yes, for up to 10 users
• Paid Plan: Starts at $4.50 per month per user, billed annually

Available on:

Desktop, iOS, Android, Web

Ratings:

• Capterra: 4.8/5
• G2: 4.6/5
• Play Store: 4.8/5
• App Store: 3.7/5

Pros:

• Sleek and intuitive user interface
• Real-time activity tracking
• Affordable pricing

Cons:

• Limited integration options
• Advanced reporting lacks flexibility
• Screenshot and monitoring features can feel intrusive
• Idle monitoring may affect recorded work hours

Hubstaff 

Hubstaff stands out for teams that need GPS tracking and location-based monitoring. With geofencing and GPS features, employees can clock in and out automatically when arriving at or leaving job sites, making it ideal for construction, delivery, or field-based work.

The app is simple to use, and its dashboards give both personal and team-level visibility into hours worked. Reports provide deeper insights into daily and weekly time allocation, helping managers keep projects on track.

While Hubstaff’s extensive features shine for larger teams, smaller teams with basic time-tracking needs might feel completely overwhelmed. Still, for GPS-enabled time tracking and workforce monitoring, it’s a reliable, efficient solution.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $4.99 per seat per month, billed annually (minimum of 2 seats)

Available on:

Desktop, iOS, Android

Ratings:

• Capterra: 4.7/5
• G2: 4.8/5
• Play Store: 4.6/5
• App Store: 3.2/5

Pros:

• Easy setup and user-friendly interface
• Generates over 20 report types
• GPS-based time tracking
• Seamless project management

Cons:

• Inaccurate productivity and idle time tracker that results in deducted time from employees
• Screenshotting can feel invasive
• Mobile app has login and timer issues

Quickbooks Time 

QuickBooks Time (formerly TSheets) really shines when it comes to payroll integration. 

Employees can clock in and out from mobile devices on the job site, and all that data flows seamlessly into QuickBooks Online and QuickBooks Payroll, making payroll faster, more accurate, and less costly.

The interface is clean, intuitive, and easy to navigate, so both employees and managers can adopt it quickly. 

While integration outside the Intuit ecosystem can be hit-or-miss, for companies already using QuickBooks, it’s a near-perfect solution for eliminating paper timesheets and simplifying HR and payroll workflows.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $8.00 per user per month + $10.00 base fee per month, billed monthly

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.5/5
• Play Store: 4.4/5
• App Store: 3.8/5

Pros:

• Real-time GPS and mileage tracking
• Actionable reports and insights
• Seamlessly connects with other QuickBooks products

Cons:

• Expensive pricing with per-user fees
• Poor customer support
• Glitchy software with frequent lags and screen freezes

My Hours 

For project-based billing, My Hours feels built for simplicity and precision. 

You can track time with timers, enter hours manually, or even let the AI-powered chatbot, Andrew, turn your notes and voice recordings into timesheets. Everything flows into one place, so managing multiple projects and approvals doesn’t feel like a chore.

I love how it keeps budgets under control—you can set rates, track expenses, monitor progress, and get alerts when things are off-track. Reports and invoices are clean and ready to share, without touching a spreadsheet.

The mobile app isn’t as polished as the desktop, and reports could be more flexible, but for keeping project hours, budgets, and invoices organized, My Hours is a reliable, no-nonsense companion.

Pricing:

• Free Plan: Yes, for up to 5 users
• Paid Plan: Starts at $8.00 per user per month, billed annually

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.5/5
• G2: 4.6/5
• Play Store: 4.2/5
• App Store: 4.1/5

Pros:

• Simple interface that’s easy to use
• Neat compartmentalization of projects and tasks
• Responsive customer support

Cons:

• Bugs that cause errors with billing
• Reports could be more flexible and support more languages 
• Could use more third-party integrations

Clockify  

Clockify impresses me with how simple it is. It works across desktops, mobile devices, browsers, and even shared kiosks, so you can log hours wherever you are without a fuss.

Timesheets are clean, schedules are easy to manage, and you get enough visibility to see who’s working on what. Freelancers and solopreneurs can use it to understand where their time goes, while larger teams get a reliable view of project progress and billable hours.

It’s a brilliant, well-rounded, simple time tracking tool. That being said, it is limited in reporting and can have the occasional lag while syncing data.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $3.99 per user per month, billed annually

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.7/5
• Play Store: 4.5/5
• App Store: 4.3/5

Pros:

• Simple, easy-to-navigate interface
• 100+ app integrations
• Good selection of features on the free plan

Cons:

• Mobile app doesn’t always sync correctly with other platforms
• Issues with logging in using the mobile app
• Lost time data

Everhour 

Everhour fits really well into project management workflows.

I found it especially useful for teams that want to track time against tasks and projects without switching between multiple tools. Its time estimation and real-time project progress tracking features make it easier to see where projects stand in a glance.

It’s also great that managers can customize dashboards to show schedules, time-off requests, and logged hours. Plus, detailed notes and task categorization make reporting much clearer and more actionable.

The integrations with Asana, Trello, Jira, monday.com, ClickUp, Notion, Basecamp, and GitHub are solid, letting teams keep all their project work connected.

On the downside, Everhour isn’t packed with advanced automation. It focuses on tracking and reporting, so it’s great for those looking for a tool to cover the essentials for project management.

Pricing:

• Free Plan: Yes, up to 5 seats
• Paid Plan: Starts at $8.50 per user per month, billed annually (minimum of 5 seats)

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.7/5
• Play Store: 4.4/5
• App Store: 4.2/5

Pros:

• User-friendly and intuitive
• Visual planning tools that keep projects organized
• Built-in expense tracking
• Customizable branded invoicing
• Responsive and helpful support team

Cons:

• Timer can be laggy
• No offline mode
• Integrations don’t always work as smoothly

Rippling 

If you’re looking for a time tracker to manage large, deskless teams, Rippling is a solid solution. Employees can clock in and out, track breaks, and log overtime right from their phones, tablets, or kiosks.

What really clicks is the amount of customization offered. You can set rules for overtime, shifts, and holidays that actually match how your team operates. 

Managers get a clear picture across locations, while employees see only what’s relevant to them, keeping the experience smooth and stress-free.

Over time, Rippling builds up insights that actually matter. You can see patterns, spot bottlenecks, and make smarter scheduling decisions.

 For me, Rippling feels less like a traditional HR tool and more like a practical partner that helps large, mobile teams work smarter every day.

Pricing:

• Free Plan: No
• Paid Plan: Pricing available only upon request

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.5/5
• G2: 4.6/5
• Play Store: 4.3/5
• App Store: 4.0/5

Pros:

• All-in-one HR platform
• Strong automation features
• Intuitive, user-friendly interface

Cons:

• Bugs during integration that slow the process down
• Mobile app performance is weaker than the web version
• The app can be slow and freeze at times

My Selection Process for the Best Time Tracking Software of 2025

Finding the right time tracking software isn’t just about features. It’s about identifying tools that actually work in real-world scenarios and support your team’s workflows.

Here’s how I evaluated each tool for this article:

• Real-world testing: I didn’t just read feature lists. I actively used each tool in different situations. This included tracking my time solo, using the software for payroll and invoicing, and using attendance and monitoring features with my team. Experiencing the software firsthand helped me understand how it performs in everyday scenarios.
• Free and paid versions: To get a full picture, I tried both free and paid versions of each tool. This allowed me to identify limitations in free plans and the extra benefits of premium features, ensuring I could recommend tools that deliver real value.
• Focus on usability: A tool is only useful if a team will actually use it. I prioritized software that is intuitive, simple to navigate, and requires minimal training, so teams can spend less time wrestling with the app and more time being productive.
• User reviews: Beyond my own experience, I studied reviews on trusted platforms like Capterra and G2. This helped me see how teams use these tools over time, revealing patterns that short-term testing alone might miss.
• Functionality & value: I assessed each app for its core functionality, customer support quality, and overall value. A tool might be feature-rich, but if it’s hard to use or overpriced, it won’t make the cut.
• Honest recommendations: No company paid for placement or positive mentions. I only include tools I would actually use myself, so you can trust that the recommendations are based on real experience, not sponsorships.

Conclusion 

At the end of the day, the best time tracker is one your team will actually use consistently, and one that helps you make smarter decisions with your time. 

Everything in this review is based on hands-on experience, careful testing, and honest evaluation. I wouldn’t recommend anything I wouldn’t use myself.

The five tools I highlighted—Jibble, Deputy, Toggl Track, Harvest, and Timely—stood out because they get something essential right, whether it’s automation, scheduling, reporting, or ease of use. 

The other strong contenders on the list also excel in specific areas of employee time and productivity tracking, depending on your team’s unique needs.

Pick the app that meets your team’s requirements and helps you understand how time is spent, so you can make informed decisions and improve processes where necessary. Good luck!