Time tracking tools have come a long way and in 2025, they’re smarter and more tailored to how teams really work.

I personally tested 15 of the most talked-about time tracking solutions available today. From AI-driven automation to project-based billing, each tool was put through real-world scenarios by someone who’s been in the industry for over 10 years.

I didn’t just look at feature checklists. I tracked my own hours, ran team scheduling tests, created invoices, and more; just like you would.

After plenty of testing, some tools clearly stood out for their usability like Deputy and Toggl Track, others for their value like Jibble.

But if your needs are more niche, like face-recognition clock-ins or project cost tracking, I’ve also included 10 other strong contenders.

Our 2025 Winners: Best Time Tracking Software by Use Case

Which Time Tracking Software Fits Your Budget and Team Size?

Jibble – Best for Free Time Tracking and Attendance

Jibble makes time and attendance tracking fast, free, and simple. Whether clocking in from your phone or Slack, it automatically generates detailed timesheets, calculating total work hours, overtime, and breaks with full accuracy.

Teams can log their hours across activities and projects, ensuring accurate billing and resource tracking.

Compared with Clockify and TimeCamp, (two other free tools on this list) Jibble stands out for its generous plan that includes attendance verification features.

With face recognition and GPS, Jibble ensures every time entry is verified and genuine. And its detailed reporting and analytics let managers understand employee productivity, project efficiency, and time use with clarity.

Moreover, its integration with Xero, QuickBooks, and Deel makes Jibble a seamless part of payroll and invoicing workflows.

Jibble also integrates seamlessly with major workflow tools like Asana, Jira, Google Suite, Slack, Notion and Zapier, ensuring timesheets and project data syncs perfectly across all platforms.

The goal has always been straightforward: time tracking shouldn’t feel like work. I’ve been building Jibble for years. And I use it every day. That’s the best sign of good software. If you don’t rely on your own product, something’s off.

Pricing:

• Free Plan: Yes, for an unlimited number of users
  
• Pro Plan: Starts at $3.49 per user per month, billed annually

Available on:

Desktop, Mobile, Kiosk, Chrome Extension, Web

Ratings:

• Capterra: 4.9/5
• G2: 4.7/5
  
• Play Store: 4.5/5
  
• App Store: 4.8/5
  

Pros:

• Free for unlimited users
• Intuitive and user-friendly interface
• Project and client-based time tracking for billable hour tracking
• GPS-based and face recognition attendance verification
• Real-time productivity dashboards

Cons:

• Fewer comprehensive invoicing features than dedicated invoicing software
• Limited advanced project planning

Deputy – Best for Employee Scheduling

Where tools like Hubstaff or Apploye lean into monitoring, Deputy focuses on operational efficiency. Clocking in and out is quick, with hours automatically calculated into timesheets ready for payroll.

The platform’s kiosk mode supports touchless clock-ins using voice commands and facial recognition. Deputy also offers strong reporting features with performance tracking available across roles and locations to monitor costs.

I found scheduling to be one of Deputy’s biggest strengths.

You can set priorities for work hours fairness, budget limits, or shift consistency, and the system will build an optimized schedule for you. Built-in compliance rules take care of rest breaks and hour limits automatically.

The schedule grid feels intuitive and fast. Everything’s color-coded and easy to read: green for shifts, red for leave, blank for what’s open. You can spot gaps before you even finish scanning the page.

And when schedules change (because there’s always a good chance they might), Deputy makes it easy to manage schedule modifications on the go.

But, I did find some of Deputy’s advanced features a bit less intuitive to pick up right away. Users have also reported the occasional lag while using the platform as well as issue when setting up leave accruals and time-off schedules for employees.

Pricing:

• Free Plan: No
• Pro Plan: Starts at $5.00 per user per month, billed annually

Available on:

Web browsers, Mac or Windows desktop, and iOS and Android

Ratings:

• Capterra: 4.6/5
• G2: 4.6/5
• Play Store: 4.6/5
• App Store: 4.7/5

Pros:

• News feed is great for team announcements and updates
• Auto-generated schedules can save you a lot of time
• Schedules are neatly organized and easy to access

Cons:

• Customer service is hard to access and involves long wait times
• Slow loading times and random crashes on mobile
• Leave accruals and holidays are difficult to set up

Toggl Track – Best for Personal Time Tracking

Photo from Toggl Track

I’ve been using Toggl Track for a while, and what stands out most is how well it balances automation with control.

It’s ideal for personal time tracking because, unlike tools like Time Doctor or Apploye, Toggl avoids intrusive monitoring; no screenshots, no activity scores, just honest insights into where your time goes.

It automatically logs activity across apps and browsers into a clean, calendar-style timesheet, but still leaves you in full control over what gets saved or shared.

Over time, these logs turn into reports that reveal patterns in your work like where your time goes, which tasks drain focus, and where you can make meaningful improvements.

I like Toggl Track’s detailed profitability reports, seamless syncing across mobile, desktop, and browser as well as its integrations with tools like Asana and Google Calendar, that made it fit smoothly into my workflows.

Visually, Toggl Track is clean, intuitive, and has virtually no learning curve.

But for me, it feels less like a manager’s monitoring tool and more like a companion for anyone serious about improving how they spend their time.

Also, Toggl Track’s free plan is sufficient for small teams of up to five members who only need basic time tracking. However, for access to advanced features, the Starter plan, priced at $9 per user per month, might feel a bit steep for budget-conscious users.

Pricing:

• Free Plan: Yes, for up to 5 users
• Paid Plan: Starts at $9.00 per user per month, billed annually

Available on:

Web, Desktop, Tablet, iOS, Android

Ratings:

• Capterra: 4.7/5
• G2: 4.6/5
• Play Store: 4.4/5
• App Store: 3/5

Pros:

• Easy to run reports and analytics
• 100+ integrations with other apps
• Friendly and pleasant user interface

Cons:

• Bugs cause difficulty logging in
• Mobile app has syncing issues
• Relatively expensive compared to other time tracking solutions

Harvest – Best for Billable Hour Tracking

Harvest is a solid time tracking tool for freelancers, small teams, and anyone who knows the grind of tracking time hourly and chasing invoices

It has an intuitive time tracker that fills billable hours into weekly timesheets. It also offers a Calendar integration to help track time from directly within the app.

The software can create and send invoices fast, with automations like recurring billing and payment reminders that just work quietly in the background.

You can also set and monitor project budgets in real-time with alerts when costs near limits. Data from project budgets can then be viewed with visual profitability charts, which display billable hours, costs, and margins.

Additionally, Harvest automatically syncs invoices with QuickBooks Online and Xero, so your financials stay up to date without any manual exporting or double entry.

For client billing and reporting, Harvest is a more polished option compared to My Hours or Everhour; however, it lacks GPS tracking and productivity monitoring features like Jibble.

Harvest is also on the pricier side compared to other time tracking software on this list.

Pricing:

• Free Plan: Yes, for one user
• Paid Plan: Starts at $11.00 per user per month, billed annually

Available on:

Web, Mac or Windows desktop, and iOS and Android

Ratings:

• Capterra: 4.6/5
• G2: 4.3/5
• Play Store: 4.6/5
• App Store: 4.3/5

Pros:

• Ability to create budgets for projects
• Features are quick to navigate
• Generates and sends out invoices based on tracked time

Cons:

• Pricey paid plans
• Lacks GPS tracking, screenshotting, and other productivity monitoring features
• Interface is not available in any other languages except English

Timely – Best for AI Time Tracking

Automation sounds great in theory, until it starts asking for more attention than it saves. Timely’s Memory Tracker is one of the few that actually gets it right.

Timely’s Memory Tracker quietly runs in the background, logging the apps, files, and websites you use throughout the day, and then the built-in AI timesheet assistant organizes everything into clear, editable reports.

It’s convenient because you don’t have to remember to start or stop a timer; it just works in the background and lets you decide later what to keep or share.

I appreciate its privacy-first approach. All tracked data stays private until you choose to share it, which makes it feel less like surveillance and more like a personal productivity companion.

The project dashboards are also excellent for keeping an eye on budgets, billable hours, and project progress.

Timely also offers useful features like capacity planning, role-based permissions, and profitability tracking, which help in managing workloads without micromanaging.

That said, it does take a bit of setup to get the most out of its AI-driven system, which can (at times) wrongly categorize a task. Moreover, some of the more advanced features are only available on higher-tier plans, which can be pretty expensive for some users.

Also, where Timely’s automation is convenient, it lacks verification-focused features. For teams requiring accountability and verified attendance, Jibble or Buddy Punch is a more reliable option.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $9.00 per user per month, billed annually. Users may be limited per plan.

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.7/5
• G2: 4.8/5
• Play Store: 4.6/5
• App Store: 3.2/5

Pros:

• Can be set up and used easily, even for beginners
• Organizes time entries efficiently
• Privacy-conscious time tracking

Cons:

• AI feature sometimes slows down the app and misclassifies tasks
• High price and lack of a free version

10 Other Strong Time Tracking Software 

Buddy Punch – Best for Face Recognition Time Tracking

Buddy Punch is straightforward enough for most users to pick it up quickly. With Buddy Punch, you can clock in and out from anywhere using a PIN, QR code, or even facial recognition, which makes it flexible whether you’re part of an office or field team.

Features like GPS tracking and geofences make attendance even more secure to help businesses avoid time theft. The software also does a great job of automating payroll, helping calculate work hours, overtime and PTO accurately.

For large teams, it also provides instant visibility. Managers can quickly see who is on shift, who’s late, or who’s absent without manually checking in with employees.

Buddy Punch is pretty similar to Jibble in attendance verification. However, Jibble’s integrations with QuickBooks, Xero, and Deel, along with its free plan, give it an edge for budget-conscious teams seeking seamless workflow integration.

Also, users’ report that Buddy Punch’s mobile interface feels a bit underdeveloped, with occasional glitches that can cause inaccurate time entries. It also lacks an offline mode, which can be frustrating in areas with unreliable internet.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $4.49 per user per month + base fee of $19.00 per month, billed annually

Available on:

Web browser, iOS, Android, or Chrome

Ratings:

• Capterra: 4.8/5
• G2: 4.8/5
• Play Store: 4.8/5
• App Store: 4.9/5

Pros:

• Great customer service
• Relatively simple to use and understand
• Multiple punch-in options, including facial recognition

Cons:

• Interface on mobile isn’t well developed
• Glitches that cause inaccurate time entries
• No offline mode

Time Doctor  – Best for Productivity Monitoring

Photo from Time Doctor

Time Doctor provides a comprehensive set of monitoring features that make it easy to see where time is spent.

The platform automatically tracks web and app usage, sends inactivity alerts, and also supports screenshots or optional screen recordings, so you always know which tasks are getting attention and which aren’t.

I like the project and task management dashboards with real-time notifications for project progress. These features make it easier to stay on top of schedules, spot bottlenecks, and prevent employee burnout.

But, some of Time Doctor’s monitoring features, like URL tracking, screenshots, and webcam monitoring, can feel a bit invasive, and the mobile app is limited, offering a subpar experience compared to the desktop version.

Also, unlike some competitors, like Jibble and Clockify, Time Doctor doesn’t offer a free version, which can be a problem for some users.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $6.70 per user per month, billed annually

Available on:

Desktop, iOS and Android, Web, Chrome

Ratings:

• Capterra: 4.5/5
• G2: 4.4/5
• Play Store: 2.1/5
• App Store: 2.8/5

Pros:

• Comprehensive monitoring features
• Easy to track billable hours
• Streamlines billing with built-in invoicing feature

Cons:

• URL tracking, screenshots, and webcam monitoring can feel invasive
• Mobile app is very limited and doesn’t offer a good user experience 
• No free version

TimeCamp – Best for Project Cost Tracking

TimeCamp is a fantastic tool for managing team productivity and project budgets.

Its automatic time tracking ensures every task and activity is logged, making it easy to see how much time is being spent on each project. I especially like how the platform links tracked hours to billable and non-billable work, so users can measure project profitability in real time.

TimeCamp’s customizable reports provide a clear view of project budgets, labor costs, and resource allocation. With these insights, users can spot inefficiencies, adjust workloads, and ensure projects stay on track financially. Its ability to export data for invoicing or integrate with payroll and accounting tools also saves time and reduces errors.

On the downside, TimeCamp’s mobile app can be buggy, with login problems and broken features, and device synchronization sometimes causes issues tracking time accurately. Users have also reported a slight learning curve, with the platform being tricky to navigate initially.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $1.49 per user per month, billed annually

Available on:

Desktop, iOS and Android, Web, Chrome

Ratings:

• Capterra: 4.7/5
• G2: 4.7/5
• Play Store: 4.1/5
• App Store: 3/5

Pros:

• 100+ integration options
• In-depth time and budget reports
• Automates billing and invoicing

Cons:

• Mobile app faces login problems and broken features
• Device synchronization issues
• Tricky to use initially

Apploye – Best for Remote Employee Tracking

Apploye is a good choice for tracking remote employees, offering a wide range of features like idle time detection, URL tracking, GPS attendance.

Users can clock in and out from desktop, mobile, or Chrome extension, and managers can track activity across multiple devices and monitors. The platform also supports project and task-based time tracking, giving clear insight into how remote teams spend their hours.

With RemoteTrack, you can go even deeper, logging keyboard, mouse, and app activity to see exactly how work gets done.

However, Apploye’s monitoring features can feel intrusive if used without care. Additionally, advanced reporting lacks flexibility, and the platform has limited integration options, which could restrict workflow automation for larger or highly connected teams.

Pricing:

• Free Plan: Yes, for up to 10 users
• Paid Plan: Starts at $4.50 per month per user, billed annually

Available on:

Desktop, iOS, Android, Web

Ratings:

• Capterra: 4.8/5
• G2: 4.6/5
• Play Store: 4.8/5
• App Store: 3.7/5

Pros:

• Sleek and intuitive user interface
• Real-time activity tracking
• Affordable pricing

Cons:

• Limited integration options
• Advanced reporting lacks flexibility
• Screenshot and monitoring features can feel intrusive
• Idle monitoring may affect recorded work hours

Hubstaff – Best for GPS Tracking and Monitoring

Hubstaff is a great time tracker for teams that need GPS tracking and remote monitoring and workforce management. With geofencing and GPS features, employees can clock in and out automatically when arriving at or leaving job sites, making it ideal for construction, delivery, or field-based work.

The platform offers automated timesheets, project cost tracking, and alerts for missed shifts or overtime, making it easy to manage distributed teams.

Hubstaff’s reports also provide deeper insights into daily and weekly time allocation, helping managers keep projects on track. Optional features include screenshots, app and URL tracking, and productivity metrics based on keyboard and mouse usage.

However, while Hubstaff’s extensive features shine for larger teams, smaller teams with basic time-tracking needs might feel completely overwhelmed. Also, the software’s screenshot monitoring may feel invasive, and users report the mobile app experiences login and timer issues, which can disrupt tracking for remote workers.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $4.99 per seat per month, billed annually (minimum of 2 seats)

Available on:

Desktop, iOS, Android

Ratings:

• Capterra: 4.7/5
• G2: 4.8/5
• Play Store: 4.6/5
• App Store: 3.2/5

Pros:

• Easy setup and user-friendly interface
• Generates over 20 report types
• GPS-based time tracking
• Seamless project management

Cons:

• Inaccurate productivity and idle time tracker that results in deducted time from employees
• Screenshotting can feel invasive
• Mobile app has login and timer issues

Quickbooks Time – Best for Payroll and Invoicing

QuickBooks Time (formerly TSheets) really shines when it comes to time tracking with a seamless payroll integration.

It provides accurate timesheets, mobile tracking, and a Time Kiosk for on-site clock-ins. Managers can approve timesheets, track billable hours, and generate customizable reports to monitor project profitability and team productivity.

Real-time GPS and mileage tracking helps ensure employees are where they need to be, while integrations across QuickBooks products streamline billing, payroll, and financial reporting.

That said, QuickBooks Time comes with expensive per-user fees, occasional software glitches, and frequent lags or screen freezes which may be frustrating for teams.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $8.00 per user per month + $10.00 base fee per month, billed monthly

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.5/5
• Play Store: 4.4/5
• App Store: 3.8/5

Pros:

• Real-time GPS and mileage tracking
• Actionable reports and insights
• Seamlessly connects with other QuickBooks products

Cons:

• Expensive pricing with per-user fees
• Poor customer support
• Glitchy software with frequent lags and screen freezes

My Hours – Best for Project-Based Billing

My Hours is a user-friendly time tracking and project-based billing tool designed to make managing projects and client work simple. Its clean interface and clear compartmentalization of projects, tasks, and budgets make it easy for teams to track hours, assign work, and generate accurate invoices without fuss.

I love how My Hours helps keep budgets under control. You can set rates, track expenses, monitor progress, and get alerts when things are off-track.

You can even let the AI-powered chatbot, Andrew, turn your notes and voice recordings into timesheets.

Managers can monitor progress, approve timesheets, and ensure projects stay on budget, all while keeping team workflows organized.

However, My Hours isn’t without its drawbacks. Users report occasional bugs that can disrupt billing, its reporting options lack flexibility and multilingual support, and third-party integrations are somewhat limited.

Pricing:

• Free Plan: Yes, for up to 5 users
• Paid Plan: Starts at $8.00 per user per month, billed annually

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.5/5
• G2: 4.6/5
• Play Store: 4.2/5
• App Store: 4.1/5

Pros:

• Simple interface that’s easy to use
• Neat compartmentalization of projects and tasks
• Responsive customer support

Cons:

• Bugs that cause errors with billing
• Reports could be more flexible and support more languages 
• Could use more third-party integrations

Clockify – Best for Simple Time Tracking

Clockify impresses me with how straightforward it is. Its intuitive interface and versatile features make logging hours, tracking projects, and managing team productivity simple.

Clockify’s timesheets are clean, schedules are easy to manage, and you get enough visibility to see who’s working on what. Freelancers and solopreneurs can use it to understand where their time goes, while larger teams get a reliable view of project progress and billable hours.

That being said, Clockify isn’t without its drawbacks. The mobile app doesn’t always sync correctly with other platforms, users can experience issues logging in on mobile, and occasionally time data can be lost.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $3.99 per user per month, billed annually

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.7/5
• Play Store: 4.5/5
• App Store: 4.3/5

Pros:

• Simple, easy-to-navigate interface
• 100+ app integrations
• Good selection of features on the free plan

Cons:

• Mobile app doesn’t always sync correctly with other platforms
• Issues with logging in using the mobile app
• Lost time data

Everhour  – Best for Project Management

Everhour is useful for teams that want to track time against tasks and projects without switching between multiple tools. With features like task and subtask tracking, flexible billing options, budget alerts, resource planning, and expense management, it ensures every aspect of a project is visible and manageable.

Native integrations with popular tools like Asana, Trello, Jira, and Basecamp allow teams to track time directly within the apps they already use, while customizable reports and dashboards make it easy to monitor progress, productivity, and profitability.

However, Everhour has some limitations. The timer can occasionally lag, there’s no offline mode for tracking work without an internet connection, and users report the integrations don’t always run as smoothly as expected.

Pricing:

• Free Plan: Yes, up to 5 seats
• Paid Plan: Starts at $8.50 per user per month, billed annually (minimum of 5 seats)

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.6/5
• G2: 4.7/5
• Play Store: 4.4/5
• App Store: 4.2/5

Pros:

• User-friendly and intuitive
• Visual planning tools that keep projects organized
• Built-in expense tracking
• Responsive and helpful support team

Cons:

• Timer can be laggy
• No offline mode
• Integrations don’t always work as smoothly

Rippling – Best for Large Deskless Teams

If you’re looking for a time tracker to manage large, deskless teams, Rippling is a solid solution. Rippling offers a pretty huge amount of customization by combining time tracking, payroll, scheduling, and compliance into a single system.

Flexible clock-in options, job costing, automated alerts for overtime or missed breaks, and mobile access make it easier to manage on-the-field employees efficiently. You can also set rules for overtime, shifts, and holidays that actually match how your team operates.

Managers get a clear picture across locations, while employees see only what’s relevant to them, keeping the experience smooth and stress-free.

Over time, Rippling builds up insights that actually matter. You can see patterns, spot bottlenecks, and make smarter scheduling decisions.

That said, some users experience bugs during integration that slow the setup process, and the mobile app can lag or freeze, offering a weaker performance compared to Rippling’s web version.

Pricing:

• Free Plan: No
• Paid Plan: Pricing available only upon request

Available on:

Desktop, Android, iOS

Ratings:

• Capterra: 4.5/5
• G2: 4.6/5
• Play Store: 4.3/5
• App Store: 4.0/5

Pros:

• All-in-one HR platform
• Strong automation features
• Intuitive, user-friendly interface

Cons:

• Bugs during integration that slow the process down
• Mobile app performance is weaker than the web version
• The app can be slow and freeze at times

My Selection Process for the Best Time Tracking Software of 2025

Finding the right time tracking software isn’t just about features. It’s about identifying tools that actually work in real-world scenarios and support your team’s workflows.

Here’s how I evaluated each tool for this article:

• Real-world testing: I didn’t just read feature lists. I actively used each tool in different situations. This included tracking my time solo, using the software for payroll and invoicing, and using attendance and monitoring features with my team. Experiencing the software firsthand helped me understand how it performs in everyday scenarios.
• Free and paid versions: To get a full picture, I tried both free and paid versions of each tool. This allowed me to identify limitations in free plans and the extra benefits of premium features, ensuring I could recommend tools that deliver real value.
• Focus on usability: A tool is only useful if a team will actually use it. I prioritized software that is intuitive, simple to navigate, and requires minimal training, so teams can spend less time wrestling with the app and more time being productive.
• User reviews: Beyond my own experience, I studied reviews on trusted platforms like Capterra and G2. This helped me see how teams use these tools over time, revealing patterns that short-term testing alone might miss.
• Functionality & value: I assessed each app for its core functionality, customer support quality, and overall value. A tool might be feature-rich, but if it’s hard to use or overpriced, it won’t make the cut.
• Honest recommendations: No company paid for placement or positive mentions. I only include tools I would actually use myself, so you can trust that the recommendations are based on real experience, not sponsorships.

Conclusion 

At the end of the day, the best time tracker is one your team will actually use consistently, and one that helps you make smarter decisions with your time. 

Everything in this review is based on hands-on experience, careful testing, and honest evaluation. I wouldn’t recommend anything I wouldn’t use myself.

The five tools I highlighted—Jibble, Deputy, Toggl Track, Harvest, and Timely—stood out because they get something essential right, whether it’s automation, scheduling, reporting, or ease of use. 

The other strong contenders on the list also excel in specific areas of employee time and productivity tracking, depending on your team’s unique needs.

Pick the app that meets your team’s requirements and helps you understand how time is spent, so you can make informed decisions and improve processes where necessary. Good luck!