Honest Review:

ProofHub

• Intuitive interface that’s easy to set up and use
• Comprehensive project management features
• Customizable dashboards and permissions
• Responsive customer support
• Flat rate pricing

• It doesn’t have a budgeting option
• Overwhelming notifications
• Limited integration options
• Slow loading times
• Bugs and glitches with the mobile app

Thanks to its flat-rate pricing structure that can accommodate unlimited users, users won’t have to worry about per-user fees when using ProofHub. There are two plans available: Essential and Ultimate Control, each plan catering to different needs and preferences.

Essential

The Essential plan, priced at $45 per month when billed annually, provides the fundamental features required for effective project management and collaboration. It includes ProofHub’s core features, such as task management, project templates, file sharing, notes, discussions, integrations, and so on. Time-tracking capabilities are also part of this package, helping teams stay on top of project schedules.

Despite its great features, it’s worth noting that the Essential plan has some limitations. It is capped at 40 projects, which should suffice for smaller organizations with fewer ongoing initiatives but not for growing businesses handling more projects. The data storage capacity is also limited to 15GB, which may require you to manage files and documents to ensure efficient storage management periodically.

Ultimate Control

The Ultimate Control plan, as its name suggests, provides an extensive array of features that empower teams to have complete control over their projects. It offers the full force of ProofHub’s features, including all the core features, Boards, Gantt charts, Time Tracking, Project templates, and more, along with API access, project and resource reports, advanced activity logs, and an account transfer tool.

This plan also introduces functionalities like custom roles, letting you manage task allocation and customize access and app permissions within the team. This, along with the workflow tool, allows you to facilitate the streamlining of project processes better, ensuring tasks are handled efficiently and in the right order.

Unlike the Essential Plan, which is limited to 40 projects, the Ultimate Control Plan is equipped to accommodate an unlimited number of projects. Additionally, it extends data storage to a generous 100GB, ensuring you won’t have to worry about running out of space for your project files and documents.

All of these additional features come with a cost, of course. The Ultimate Control Plan will cost you $89 per month when billed annually. This is a limited-time offer, though, which only lasts for three months from the date of purchase. The original price is set at $150 per month.

ProofHub boasts several standout features that set it apart as a robust work management and collaboration tool. Here’s a closer look at what these features are capable of.

Project and Task Management

Being its main function, ProofHub’s Project and Task Management features are definitely comprehensive and powerful. Right from the home tab, you’ll be able to see all the projects you’ve been assigned to, company announcements, current and upcoming agendas, as well as a shortcut widget that can take you straight to the app’s different tools.

Any project you create comes with a range of tabs to help manage project data. These tabs include Gantt charts, discussion threads, calendars, notes, files, time data, and so on, ensuring that everything you need to manage your projects effectively is right at your fingertips. Templates further streamline the project management process. Users can create and reuse project templates for similar projects, eliminating the need to start from scratch each time. 

Within the platform, users can also create tasks that can be assigned to individual team members or multiple collaborators, making it easy for everyone to understand their responsibilities. Tasks can be prioritized using deadlines, time estimates, and labels, making it easy to stay organized and ensure everyone is on the same page. Additionally, tasks can be broken down into subtasks, providing a more detailed roadmap for completion. ProofHub lets you view all these task data in the Table, Board, Gantt, and Calendar views.

Giving credit where credit is due, ProofHub definitely excels in the area of project and task management. Although it might take a bit of time to wrap your head around these functionalities, they’re definitely valuable tools to streamline project management.

Time Tracking

Time tracking is a critical part of effective project management. ProofHub helps simplify this process with its customizable timesheets and easy-to-use time clocks. Figuring out this feature isn’t exactly straightforward just because of the sheer number of options you have to track time. But once you get the gist of it, it’s going to be a much smoother experience.

With ProofHub, you can create multiple timesheets for different projects and tasks. This will help you better segregate time and see where those hours are going. One option you have to track time is to create a time entry manually. To do this, you’ll need to click on “+Add” and select “Time.” You can also go to a specific task, click on the logged time, and select “Track manually.” You’ll then be asked to fill in some details, including the date, number of hours and minutes, and a description. You can also add extra details such as estimated times and select a task list and the task you want to add the time under. Lastly, define the status of your time entry as either billable or non-billable. I know it’s a bit of a lot.

Another way you can track time is through ProofHub’s automatic timers. It works much like your average timer; you can start, pause, and stop them with the click of a button. You can have more than one active timer for different tasks, and they’re all easily accessible on the app’s toolbar.

All tracked time goes straight into your selected timesheet. These timesheets can be exported as a CSV file or straight into QuickBooks or FreshBooks for billing and payroll.

Collaboration

ProofHub’s collaboration feature is designed to make teamwork seamless and efficient. You can access the discussions tab under projects and add discussion topics to keep your team connected and on the same page. Discussions are organized into topics and threads, making it easy to follow conversations and understand the project’s direction. You can loop in team members and stakeholders, ensuring everyone has access to essential information. Plus, you can control the privacy level of discussions with options for public and private topics.

Sharing and collaborating on files is also a breeze with ProofHub. You can share files and documents within discussions, leave comments directly on files for quick collaboration, and even annotate or markup documents to provide feedback.

ProofHub’s collaboration extends to messaging. You can chat with team members through one-on-one or group chat, share files, and express your thoughts with emojis, photos, and GIFs. Mentioning specific team members using @mentions ensures they get notified, simplifying communication.

Integrations

Although not extensive, ProofHub offers eight integrations that can help you incorporate it into your workflow seamlessly. Some of the notable integrations include Slack, Google Drive, QuickBooks, and Freshbooks. 

If you use tools that aren’t on the list, you can also use Proofhub’s API to expand its integration capabilities. This will require specialized IT support, though, and API access is only available on the Ultimate Control plan.

Reporting

ProofHub’s reporting feature does a good job of providing a clear overview of your team’s progress and project status. With a variety of reports available, you can easily track and measure work.

Project reports offer detailed information about project managers, statuses, due dates, and task progress. Resource reports give you a bird’s eye view of your team’s performance, with the option to check the work of a specific team member. Workload reports, on the other hand, help manage your team’s workload effectively by showing the allocation of work to different team members. Other reports you can generate include Task completion by resource report and Time utilization report. You can also create custom reports and choose what kind of information you want it to include. Much like timesheets, you can export reports as CSV files or share them with other members of your team.

As of (December 2023)

• Capterra: 4.6/5
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• Play Store: 4.1/5
• App Store: 3.4/5

ProofHub presents itself as a versatile and powerful work management software. Its project and task management feature does a great job of streamlining and organizing project-related activities. You can create tasks, set deadlines, and assign responsibilities, ensuring that everyone is aligned towards common goals. I also like the collaboration feature that’s complete with threaded discussions and real-time chat. I can see this feature being especially useful for remote teams.

There’s a ton of data accessible within the app, and given the right strategies, they can definitely be used to improve productivity, team collaboration, and project outcomes. But for some businesses without many complex needs, they might just seem a tad overwhelming. 

All things considered, I think ProofHub can be a valuable asset for businesses looking to enhance their work management and collaboration. The flat-rate pricing structure is a plus, especially for larger teams. With a few tweaks on their mobile app to get rid of bugs and glitches and maybe more integration options, I think Proofhub can be a solid work management choice.