Onboarding to Jibble: Set Up Your Team

Onboarding for web and desktop-based teams

If your team plans to mainly track time through the web browser or desktop app, follow these steps to set up time tracking, and organizing work with activities and projects.

1. Once your organization is created, click Start onboarding to begin configuring your setup.
2. Create a work schedule – define your team’s working hours, days, and breaks.
   • Create your team’s work schedule by adding a name, selecting a work arrangement, and choosing the working days.
   • Define your work hours and use Copy to all to apply them across all days.
   • Toggle Include time tracked before start time to choose whether early hours count toward total work time.
   • Under Breaks, add the break name, duration, and specify whether it’s paid or unpaid.
   • Optionally, define a specific time range for breaks using Allow break to be taken between.
   • If needed, add overtime rules by selecting a type and setting the multiplier.
   • Click Complete to proceed.
3. Configure time tracking rules – tailor how your team logs time with Jibble’s customizable rules.
   • Under Clock-in restrictions, choose the rules you want to apply.
     • Rules under Time entries help you control things like:
       • Choose whether time entries require an activity or project.
       • If members can edit or delete their own entries.
         Note: Some options may require a Premium or Ultimate plan.
       • Click Next to continue.
4. Enable automatic clock-out – prevent missed clock-outs by turning on auto clock-out.
   • Tick the checkbox to enable automatic clock-out.
   • Choose whether to clock members out after a set duration or at a fixed time.
   • Click Next to move forward.
5. Enable screenshot capturing to take periodic snapshots of your team’s activity during work hours.
   • Tick the checkbox to enable screenshots during clock-ins.
   • Set the capture interval, storage duration, and image quality.
   • Click Complete.
6. Add activities and projects
   • Keep your team’s tracked time organized by linking it to specific activities, projects, or clients.
   • Add an activity, followed by a project, and optionally a client.
   • Link a client to the project to automatically associate tracked time with that client.
   • Add as many as you like and click Complete once done.
7. Invite your team – add or invite members so they can start tracking time.
   • Choose whether to invite members or add them without accounts.
   • If inviting, enter their full name and email or phone number.
   • If not, just enter their full name.
   • Click Add new member to add more people, then click Complete.
   • A pop-up will remind you to verify your email before invites are sent.
8. Click Start Jibbling — your setup is complete! 🎉

▶️ Try it hands-on right here.

Setting up for all or mixed platform time and attendance tracking

If your team plans to use both mobile or kiosk devices and web or desktop apps, follow these steps to set up attendance and time tracking together for a complete setup.

1. Once your organization is created, click Start onboarding to begin your setup.
2. Create a work schedule – your work schedule determines your team’s working days, hours, and breaks.
   • Create your team’s work schedule by naming it, selecting a work arrangement, and choosing working days.
   • Set start and end times, and use Copy to all to apply the same hours across all days.
   • Toggle Include time before start time to count early hours toward total work time.
   • Under Breaks, enter a break name, duration, and whether it’s paid or unpaid.
   • Check Allow break to be taken between and set the time window.
   • If applicable, add overtime rules by selecting the type and entering the multiplier.
   • Click Complete.
3. Configure time tracking rules – customize how your team tracks their time.
   • You can customize how your team tracks time using Jibble’s rules.
   • Under Clock-in restrictions, select the rules you want your team to follow — grouped into:
   • Verification (e.g., facial recognition, and selfies)
   • Location (e.g., live location, and geofence)
   • Time entries (e.g., make activity/project mandatory, edit permissions)
     Note: Some rules may require a Premium or Ultimate plan.
   • Once you’re done, click Next.
4.  Set up automatic clock-out – prevent missed clock-outs by turning on automatic clock-out.
   • Tick the checkbox to allow automatic clock-out.
   • Choose whether to clock members out after a specific duration or at a fixed time.
   • Click Next.
5.  Enable screenshot capturing – capture periodic screenshots to monitor team activity while clocked in.
   • Tick the checkbox if you want screenshots to be captured while members are clocked in.
   • Select the interval, storage period, and quality.
   • Click Next.
6.  Enable time entries based on geofence – automate clock-ins and clock-outs when your team enters or leaves work locations.
   • Enable clock in/out via geofence if you want to enforce location-based tracking.
     Note: Enabling geofence automation will disable live location tracking.
   • Optionally exclude rest days, public holidays, and approved time offs.
   • Click Complete.
7.  Add activities and projects – help your team stay organized by linking their time entries to specific activities, projects, and clients.
   • Add an activity, then a project, and optionally a client.
   • Link a client to a project so any time tracked under that project is assigned to the client.
   • Add as many as you need and click Complete.
8.  List work locations – set your team’s work sites for accurate location-based tracking.
   • Enter the location name in the search bar.
   • Select the correct result from the dropdown.
   • Add as many locations as needed.
   • Click Complete.
9.  Invite your team – add or invite members so they can start tracking time.
   • Decide whether to invite members or add them without accounts.
   • If inviting, enter their full name and email address/phone number.
   • If not, just enter their full name — uninvited users can still clock in/out using the kiosk.
   • Add as many members as you need by clicking Add new member and click Complete.
   • A pop-up will remind you to verify your email before invites are sent.
10.  Click Start Jibbling — and your setup is complete! 🎉

▶️ Follow along to try it now.