Charlie’s 6 Best Software Tools for Plumbers

Plumbers don’t earn by just turning wrenches; they get paid when work is recorded, hours are tracked, and teams stay productive. But how do you accurately record labor when the job site changes daily?

That’s where Jibble steps in. Jibble is a free time tracking software that’s made for businesses like plumbing. With GPS powered clock-ins, plumbers can punch in on their phones the moment they arrive at a job, ensuring hours are logged precisely. No more scribbled timesheets or memory exercises.

Jibble also supports various integrations. It syncs with tools like QuickBooks and Xero, automatically calculating wages based on hours worked. That means no more miscalculations or late-night spreadsheet marathons.

The mobile app supports facial recognition, geofencing, and even works offline, perfect for basements with no signal or homes without Wi-Fi. Jibble also delivers real-time reports, giving business owners a clear picture of labor costs and crew productivity.

Whether you’re a solo plumber or running a multi-van operation, Jibble helps you stay on top of hours, keep jobs profitable, and make payroll simple. What’s more, it’s completely free.

ServiceTitan is a comprehensive platform designed for construction, with features well-suited to running a plumbing business. It offers features like scheduling, invoicing, and real-time reporting.

The software integrates with QuickBooks, making financial management more straightforward. Its mobile app allows technicians to access job details, capture photos, and process payments on-site.

ServiceTitan’s analytics provide insights into business performance, helping you make informed decisions.

Housecall Pro is a straightforward trades business management software that simplifies scheduling, dispatching, and payment processing. It offers automated reminders, online booking, and a dedicated customer portal.

The software’s flat-rate pricing feature ensures transparency and consistency in billing. Housecall Pro also integrates with QuickBooks, allowing for better workflow with accounting and invoicing.

It also boasts marketing automation tools, where you can send follow-up emails, request reviews, and manage job proposals right from the dashboard. This kind of built-in marketing helps small plumbing companies look professional and stay top-of-mind with customers.

Housecall Pro has a few unique features up its sleeve that I haven’t seen with other general plumbing management tools, such as vehicle tracking and call answering services.

Whether you’re scheduling a water heater replacement or sending out a maintenance reminder, Housecall Pro’s features will have something to make life that bit easier.

Jobber is a field service management tool built to streamline the operational side of a plumbing business. It covers everything from scheduling and job tracking to client communication and invoicing, helping plumbing teams work more efficiently with less back-office hassle.

Its scheduling and dispatching tools use a drag-and-drop calendar, allowing you to assign jobs to plumbers in just a few clicks. When changes happen, technicians are notified immediately through the mobile app. The scheduling system supports recurring jobs, which is useful for businesses handling regular maintenance contracts.

Jobber also has estimating functions, CRM workflows, and a decent mobile app.

It offers enough out-of-the-box tools to manage most plumbing workflows effectively. Reporting features let you monitor financials, job performance, and team efficiency.

Service Fusion provides a full-featured solution for plumbing businesses, focusing on scheduling, dispatch, invoicing, and customer management. Its interface is straightforward, using a drag-and-drop calendar for quick job assignments and technician tracking. Dispatch notifications are automated, and appointment reminders help reduce missed visits.

Customer profiles in Service Fusion store complete job histories, notes, and equipment data, keeping your team informed. Invoicing is directly tied to job completion, and payments can be collected online. Integration with QuickBooks helps ensure all financial data stays accurate and synced.

The mobile app allows technicians to update job status, take photos, and collect signatures. It works offline too, syncing data when the connection returns. Reporting features offer insight into performance metrics like revenue, job duration, and tech productivity, though customization is somewhat limited.

Tradify is all-in-one job management software built specifically for trades, making it a practical choice for plumbers who want to manage jobs from start to finish without switching between tools. It handles everything from customer inquiries to invoicing.

The main dashboard is clean and easy to navigate. From it, you can schedule jobs, assign them to your team, monitor progress, and generate quotes or invoices, all from a mobile device.

Tradify uses AI-powered smart tools. Plumbers can scan supplier bills and documents using their phone’s camera, and the app will automatically pull relevant costs into the system. This makes it faster to calculate job expenses and avoids manual data entry errors.

For plumbing businesses just getting started, Tradify includes an “instant website” feature. It allows you to create a basic but professional-looking website in minutes, ideal if you don’t already have a digital presence and want to appear online quickly to attract new clients.

Tradify also tracks job profitability in real-time. You can compare labor and material costs against quoted prices to make sure each job is hitting your targets. For team coordination, Tradify has an internal messaging system, so plumbers can stay updated on job changes without needing external apps.