Retirement Letter Template

A retirement letter is a formal document an employee submits to notify their employer about their decision to retire. It confirms the planned retirement date and helps the company prepare for role transition and knowledge transfer.

Unlike a standard resignation letter, a retirement letter often reflects long-term service and career closure. It also allows employees to leave on positive and professional terms. In many workplaces, HR teams keep this letter as part of official employment records.

In addition, submitting a written retirement notice helps managers plan staffing, recruitment, or internal promotions. As a result, both the employee and employer can prepare for a smooth transition period.

A retirement letter creates clarity and prevents last-minute confusion. It confirms timelines, supports succession planning, and helps teams adjust responsibilities early.

It also protects professional relationships. Many employees retire after years or decades with one company. Therefore, a well-written retirement letter shows respect, gratitude, and professionalism.

A standard retirement letter template usually includes:

• Employee’s full name and position
• Company name and department
• Planned retirement date
• Optional transition or handover support statement
• Message of appreciation for the company or team
• Signature and contact details

In the United States, many people retire between 62 and 67. Age 62 is the earliest most people can claim Social Security, while full retirement age is usually 66 to 67, depending on birth year.

Some employees choose to work longer to increase benefits, maintain health coverage, or reach personal financial goals.

Most employees provide at least two weeks’ notice. However, senior roles or long-tenure positions often require more time, such as one to three months.

Always check employment contracts, company policy, or local labor requirements before submitting a retirement notice.

Sometimes yes, but it depends on company policy and whether replacement planning has started. Therefore, employees should only submit a retirement letter once they feel confident in their decision.