Relieving Letter Template

A relieving letter is an official document issued to an employee once their resignation or separation has been processed. It confirms the last working day, acknowledges that duties have been handed over, and states that the employee has been formally released from responsibilities.

Unlike a resignation acceptance letter, which confirms that the resignation was received, a relieving letter is issued at the end of the notice period and serves as proof that the employee has completed all exit formalities.

A relieving letter is important because it provides closure to the employment relationship. It assures the new employer that the individual has no pending obligations with their previous company and has completed their handover properly.

It also serves as a key HR record for both payroll and compliance. Employees often need a relieving letter when joining a new company, especially if background checks or verification processes are in place. Without it, delays in onboarding can occur.

A standard relieving letter usually covers the following:

• Employee’s name, job title, and department
• The date the resignation was received
• The confirmed last working day
• A statement confirming release from duties and handover completion
• Clearance status, including return of company property or pending items
• Timeline for final settlement and HR contact for questions or verification
• A signature block with company name and authorized signatory

This structure ensures both the company and employee have a clear record of the separation.

No. A relieving letter confirms release from employment, while an experience letter outlines the employee’s role, skills, and tenure.

It acts as proof that the employee has left their previous company properly and is free to take up new employment.

Yes. An employer may refuse to issue a relieving letter if the employee has not served the required notice period, returned company property, or cleared pending dues.