5 Best Workforce Management Software

Jibble is a leading workforce management software designed for organizations of all sizes that provides on-site, remote, and mobile team management with employee attendance tracking, automated timesheets, integrated payroll, and detailed productivity analytics.

With Jibble, employees can easily track time across multiple platforms, including web, browser extensions, mobile, app, desktop, tablet, or a shared kiosk. Tracked hours in timesheets are tagged with specific projects and activity categories to provide greater visibility into how time is spent across the workforce.

Managers can view real-time insights into workforce productivity with Jibble’s intuitive dashboard. Employee performance can be viewed with daily, weekly, or monthly timesheets using filters to identify trends and monitor time spent on tasks or projects to optimize time utilization across teams

Jibble’s payroll-ready timesheets further simplify administrative processes by automatically calculating total hours worked, overtime, and breaks, even with customizable rules for overtime and breaks set for different workforce types.

Workforce attendance can be made secure with Jibble’s AI-powered face recognition, which ensures only the right person clocks in with liveness detection technology. For large workforces, Jibble’s speed mode allows employees to clock in quickly on a shared kiosk by simply showing their face to a mobile or tablet device.

Jibble also incorporates powerful GPS and live location tracking features with geofencing capabilities to ensure employees are in the correct location during work hours.

Furthermore, Jibble offers time and location-based reminders, along with automatic clock-outs to help ensure workforce compliance with business policies.

It also offers a robust leave management system that allows businesses to create custom leave policies, assign those policies to team members, and monitor their time off efficiently.

Jibble supports group-based management, allowing administrators to assign employees to different groups with specific authorization levels, permissions, and managerial hierarchies, making it equally suitable for SMEs and large enterprises.

And, with extensive integration capabilities, Jibble connects seamlessly with popular tools such as Xero, QuickBooks, Slack, and Microsoft Teams, enabling smooth alignment with existing workflows.

Moreover, its free plan for unlimited users makes it an excellent choice for small and medium-sized businesses seeking flexibility, scalability, and precision in workforce management.

However, while suitable for straightforward billing, Jibble’s invoicing features are less comprehensive than dedicated invoicing software. Furthermore, detailed reporting and analytics are only available on the paid plan.

Deputy is a scheduling and workforce management software tailored for shift-based teams in industries like retail, hospitality, and healthcare.

The software automatically records employee work hours through on-site tablets, computers, or mobile phones. For a hygienic and convenient experience, Deputy’s Kiosk app also supports touchless clock-ins using facial recognition or voice commands.

Deputy features an intuitive, AI-powered scheduling system with a drag-and-drop interface that simplifies roster creation.

Managers can automatically fill shifts with the most suitable employees based on availability, skills, and cost, while automated shift swapping and time-off management ensure compliance with labor laws.

Users can also set scheduling priorities, such as minimizing labor costs or evenly distributing hours, when making schedules.

This feature makes Deputy effective for managing hourly workforces with dynamic shift requirements across multiple locations.

The software also supports paid and unpaid breaks, multiple break types within a single shift, and features dedicated to break compliance.

Beyond scheduling, Deputy allows managers to assign tasks or checklists to employees, ensuring that critical deadlines are completed on time. With dynamic reporting, managers can compare labor hours, wage costs, and profitability to track performance against budget.

Deputy also enhances internal communication through its built-in messaging and central noticeboard features. These features replace fragmented and confusing team communication with a single platform to ensure everyone in the workforce is on the same page.

Finally, Deputy integrates seamlessly with leading payroll and workflow systems, ensuring smooth synchronization between scheduling, time tracking, and payroll operations.

However, some Deputy users report lag in the mobile app. Additionally, Deputy’s price tag can be a bit on the costly side for organizations managing smaller workforces with unpredictable schedules.

ProProfs Project is an easy-to-use online project management tool that helps teams of all sizes plan, collaborate, and deliver work on time. It provides a 360-degree view of projects, ensuring users always know progress status and resource allocation at a glance.

With its accurate time tracking feature, users can effortlessly track billable and non-billable hours, set up detailed timesheets, and then use that data for automated, customized invoice generation. The platform allows users to collaborate through a single dashboard with file sharing, real-time notifications, and threaded task comments that help avoid messy email threads.

ProProfs Project is also helpful for keeping team deadlines on track. It allows users to set start and end dates, divide large projects into manageable subtasks, and prioritize tasks with a simple drag-and-drop mechanism.

Project management on the platform is further facilitated with multiple visualization options, including Gantt charts, cascade tasks, Kanban boards, and Calendar view (for scheduling flexibility). Plus, users can access presentation-ready reports based on team performance, project expenditure, and progress, making transparency easy.

With a transparent pricing plan, including a free plan for up to three users, ProProfs Project is a practical planning and collaboration tool for small teams and startups.

Rippling is an all-in-one workforce management platform that automates the entire employee lifecycle from onboarding to offboarding with a suite of time tracking, payroll, HR, IT, finance, and benefit features in one system.

The platform offers flexible clock-in options, allowing teams to choose the method that works best for them, whether via mobile, web, or a physical time-tracking device. Users can implement custom time tracking policies that automatically enforce role-specific requirements, hour limits, and compliance rules.

Rippling’s labor planning tools further help identify staffing gaps or surpluses in the workforce in real time. Employees can easily swap shifts with eligible teammates, while managers can review availability and preferences to create efficient, balanced schedules.

Rippling also provides flexibility for mobile workforces to clock in, view schedules, swap shifts, and request time off directly from their mobile app.

With Rippling’s integrated HR module, manual HR requests can be offloaded with an intuitive, self-service interface that allows employees to manage routine actions on their own. This makes the software beneficial for multi-location or fast-scaling organizations that want to reduce administrative burdens.

Along with HR, Rippling provides an integrated suite of solutions for IT, finance, and global workforce management. It helps increase organizational security with control over user identity, device management, streamlined financial operations, and global employee and contractor management.

However, Rippling’s flaw lies in its pricing and complexity. It can be overkill for smaller teams that only need simple time tracking or shift scheduling.

Workforce.com is another workforce management solution built for hourly and shift-based industries that need advanced scheduling, real-time attendance, and labor cost forecasting.

The software records time entries that can be verified with a photo or location and can also send automatic reminders for missed punches based on scheduled hours.

All data is collected on a user’s timesheet, with breaks, PTO, and split shifts tracked with detailed notes for transparency.

Workforce.com has a customizable attendance points system that auto-assigns points to users when they clock in, based on rules set by an admin. This is a fresh take on workforce attendance tracking, since these points can give clear visibility into attendance trends.

The platform also offers labor forecasting and scheduling, automatically generating accurate employee schedules aligned with business demands. It can create ideal staffing plans based on hourly rates, qualifications, and employee availability.

To help with shift coverage, its mobile app alerts staff to open shifts and fills them quickly. The mobile app also enables managers to communicate with their workforce, approve leave requests, and manage shifts from any location.

Moreover, managers can use the software to compare performance, labor costs, and staffing efficiency across teams to identify areas for improvement and control expenses in real time.

On the downside, users have reported a learning curve in setting up advanced features and occasional performance issues with the app. Implementation can also be complex for organizations with multiple locations.