Resignation Acceptance Letter Template

A resignation acceptance letter is a formal response confirming that an employer has received and accepted an employee’s resignation. It states the last working day and the steps required before exit.

It provides written confirmation of dates, notice compliance, and handover expectations. It also records final pay items and points of contact for the exit process.

A standard resignation acceptance letter template usually includes:

• Employee’s name, job title, and department
• Date the resignation was received
• Accepted last working day and notice period
• Handover instructions and point of contact
• Return of company property and access cutoff
• Final pay details, including unused leave payout and benefits information
• Appreciation message and future contact details
• Signature block

An employer generally cannot refuse a resignation, since it is the employee’s decision. They may only set the last working day within the notice period or request a different date, depending on contract terms and local law.