Overtime Request Form Template

An overtime request form is a document employees use to request approval before working additional hours beyond their regular schedule. It formalizes the process, ensuring proper recordkeeping, accurate payroll, and adherence to company overtime policies.

This form usually captures details such as the date, start and end times, total hours requested, and the reason for overtime.

Using an overtime request form helps standardize communication between employees, supervisors, and HR. Some benefits include:

• Accurate Payroll Tracking: The form helps ensure overtime hours are recorded and approved correctly, reducing payroll errors and preventing disputes.
• Policy Compliance: It reinforces company rules requiring prior approval for overtime, helping avoid unauthorized or unbudgeted extra hours.
• Clear Documentation: Managers get a clear overview of who is requesting overtime, why, and when. These records can support audits, budgeting, and staffing decisions.
• Improved Accountability: Employees understand that overtime must be justified, while managers can monitor workloads and resource needs.

Some organizations handle overtime requests informally through email or messaging tools. However, these methods often lead to inconsistencies, missing information, and difficulty in tracking approvals.

A structured overtime request form creates a transparent approval trail and reduces miscommunication. Jibble makes this even easier by offering automatic overtime tracking, accurate attendance logs, and real-time timesheets that managers can review instantly.

A standard overtime request form typically includes:

• Employee name and job title
• Department and manager information
• Date of overtime work
• Start and end time fields
• Automatic total-hours calculation
• Reason for requesting overtime
• Manager and HR approval sections