Electronic Visit Verification (EVV) is reshaping how home healthcare providers operate in California. In an effort to bring transparency and accountability to Medicaid-funded care, California now mandates that service providers record and submit specific details about in-home visits to a state-approved system.
Whether you’re a home health agency, a caregiver, or a medical business contracting through Medi-Cal, staying compliant with California’s EVV requirements is not optional, it’s the law. And the consequences of non-compliance can include delayed reimbursements, penalties, or even loss of eligibility.
In this guide, we’ll break down everything you need to know about EVV in California, including who it applies to, what data must be collected, how to submit it, and how modern time tracking solutions can make compliance simple and seamless.
This Article Covers:
- What is EVV and why does it matter?
- Is EVV mandatory in California?
- Who must comply with California’s EVV requirements?
- How is EVV data submitted to the state?
- Can you use a time tracking app for EVV compliance?
- How Jibble helps with EVV compliance
- Final thoughts
What is EVV and why does it matter?
Electronic Visit Verification (EVV) is a system that electronically verifies when and where a home care service begins and ends. It ensures that Medicaid beneficiaries receive the care they are entitled to, and that caregivers are accurately documenting their time and services.
EVV tracks six key data points:
- Type of service provided
- Individual receiving the service
- Date of the service
- Location where the service is delivered
- Individual providing the service
- Time the service begins and ends
Is EVV mandatory in California?
Yes. California began phasing in EVV compliance in 2022 under the 21st Century Cures Act, which requires all states to implement EVV for Medicaid-funded Personal Care Services (PCS) and Home Health Care Services (HHCS).
The California Department of Health Care Services (DHCS) oversees the EVV program for Medi-Cal services. For compliance, agencies can either:
- Use CalEVV, the free EVV solution provided by the state, or
- Use an alternate EVV system—as long as it integrates with the state’s EVV aggregator (currently Sandata).
Who must comply with California’s EVV requirements?
The EVV mandate applies to all Medi-Cal service providers who offer:
- Personal care services
- Home health services
- In-home supportive services (IHSS)
- Respite care
If you’re an agency, FMS provider, or independent caregiver receiving Medicaid funds for home care, EVV compliance is mandatory.
How is EVV data submitted to the state?
For providers using an alternate EVV vendor, the system must transmit visit data in the format required by Sandata, California’s EVV aggregator.
To meet state requirements, EVV data must:
- Match California’s data standards (format, codes, validations)
- Be submitted within specific timelines
- Be securely stored and retrievable for audits
If your current time tracking system isn’t integrated with Sandata, you may face delays or rejections when submitting visit data.
Can you use a time tracking app for EVV compliance?
Absolutely, as long as it meets the state’s integration standards.
That’s where modern time tracking solutions, like ours, come in. Designed for ease of use and compliance, our EVV-compatible time tracker:
- Captures check-in/out times with GPS verification
- Tracks service type and caregiver identity
- Collects required visit data in real time
- Integrates directly with Sandata, ensuring smooth submission to California’s EVV aggregator
How Jibble helps with EVV compliance
Our EVV-compliant time tracking software is trusted by healthcare providers across the U.S. to streamline workforce management, reduce manual errors, and stay compliant with state mandates like EVV.
Here’s how we support California medical businesses:
- EVV-ready data capture: All required visit details logged in one tap
- Mobile clock-ins with GPS: Accurate location tagging and real-time tracking
- Secure time tracking: Geofencing for better location control and facial recognition powered clock ins to solve buddy punching
- Automated Sandata integration: Compliant submissions without manual entry
- Detailed audit logs: Transparent records for regulators and internal reviews
- Flexible settings for agencies and solo providers alike
Whether you’re a small provider or managing dozens of caregivers, our tool gives you peace of mind that your visit records are accurate, secure, and compliant with California labor laws.
Final thoughts
As EVV compliance becomes the norm, California medical businesses must adopt tools that not only meet state standards but also reduce administrative burdens. A flexible, easy-to-use time tracking solution can make all the difference—helping you stay compliant, efficient, and focused on delivering quality care.
