Promotion Request Letter Template

A promotion request letter is a formal document written by an employee to request advancement to a higher position within the company. It outlines their achievements, contributions, and readiness to take on more responsibility.

The letter should be direct and focused. It explains which position is being requested, summarizes measurable results, and shows how the employee’s experience fits the role. When done well, it becomes a concise case for promotion that is easy for management to evaluate.

A promotion request letter helps employees present their career goals in a professional, organized way. It shows initiative and creates a record of the request for future reference.

For employers, it provides a clear summary of performance and motivation. It also helps HR evaluate requests consistently and make decisions based on objective criteria.

A standard promotion request letter usually includes:

• Employee’s name, current position, and department
• The title of the position being requested
• Key results or projects that support the request
• How the employee’s skills align with the new role
• A brief statement requesting consideration or a meeting
• Signature and contact details

Submit a promotion request after a successful project, a strong performance review, or when a new internal opportunity becomes available. Timing it after proven results makes your case stronger.

A promotion request letter is initiated by the employee to ask for advancement, outlining their case for consideration. In contrast, a promotion letter is issued by the employer to formally announce and confirm an employee’s new role, responsibilities, and terms.

It’s better to discuss salary during a follow-up meeting rather than in the letter. Focus the letter on results, performance, and readiness for the new position.