Probation Completion Letter Template

A probation completion letter is a formal document an employer gives to an employee once they successfully finish their probationary period. It confirms the end of probation, regularizes the employee’s status, and outlines the terms that now apply in full.

Unlike an appointment letter, which begins the employment relationship, this letter marks the point where the company confirms the employee as a permanent member of staff.

This letter matters because it proves the employee met the company’s expectations during probation. It confirms that performance, conduct, and attendance satisfied company standards, and it clarifies that the employee now qualifies for full benefits and protections.

Employers also use it to keep accurate HR records. By documenting the end of probation, the company avoids confusion and provides a clear reference point. Employees, on the other hand, use the letter as proof of permanent status when applying for benefits such as health insurance, retirement contributions, or bonuses.

Most probation completion letters cover:

• Employee’s name, job title, and department
• Date probation was successfully completed
• Confirmation of regular employment status
• Any applicable benefits or salary changes
• Expectations for continued performance and conduct
• Information on the next appraisal or review cycle
• HR contact details for further questions
• Signature from the authorized signatory

Yes. Companies issue it to formally confirm employment. Without it, the employee’s status can remain unclear.

If an employee does not meet expectations, the company may extend the probation period or end the employment. In such cases, a probation extension or termination letter is issued instead.