Confirmation Letter Template

A confirmation letter is a formal document that verifies an agreement, attendance, or outcome after a discussion, meeting, or offer. It records who agreed to what, and when.

It provides written proof of details such as dates, times, locations, terms, and next steps. It helps avoid misunderstandings and supports HR, legal, and operational records.

A standard confirmation letter usually includes:

• Recipient’s name, title, and address
• Date of the letter
• Clear subject line
• Purpose of confirmation (attendance, meeting summary, job acceptance, service or delivery confirmation)
• Key details (date, time, location, reference number, terms, deadlines)
• Required documents or actions, if any
• Closing statement and contact information
• Signature block