Top 6 Best Attendance Systems for University Professors


Written by Asim Qureshi
By Asim Qureshi, CEO Jibble

As a CEO of a time-tracking software company, my team and I are constantly looking at the best B2B software to know what’s going on in the market. That means we’re often researching about and/or playing around with their products; you know, it’s part of the job. Here, I share my findings on the best attendance systems for university professors, giving credit to those products where credit is due and being honest about which products I believe you really need to avoid. And so, there you have it, this review, and in it, I try to be honest, fair, and insightful. I hope it helps you make the right decision…


In today’s fast-paced educational environment, juggling multiple responsibilities as a university professor can be overwhelming. Not only do you have to deliver impactful lectures and engage students, but you also have to keep track of attendance, assignments, and assessments. Fortunately, thanks to technology, there are numerous attendance systems available that can make this task easier, more accurate, and less time-consuming. This is where modern attendance systems come to your rescue.

In this article, we’ll delve into the top 6 attendance systems tailored for university professors. These modern tools are equipped to simplify the attendance tracking process, ensuring accuracy and efficiency while freeing up valuable time for professors to focus on the core aspects of teaching and research.

Top 6 Best Attendance Systems for University Professors

To assist you in selecting the ideal attendance system to bolster your efficiency as university professors, here is a thoughtfully curated compilation of six attendance systems that have the potential to elevate classroom management and streamline the academic experience for both you and your students!

The Definitive List

1. Jibble

Jibble’s time and attendance tracking software offers a user-friendly interface designed with university professors in mind. Its intuitive features allow you to efficiently record attendance, even in large lecture halls. The system’s seamless integration with various devices simplifies the process, letting you focus on what you do best—teaching. 

Moreover, Jibble introduces shared kiosks, strategically placed in classrooms, enabling students to log their attendance upon entry, thereby reducing administrative burdens and fostering student engagement. Additionally, Jibble seamlessly integrates with various devices, allowing professors to effortlessly manage attendance and allocate more time to teaching.

The software goes beyond mere tracking by generating comprehensive attendance insights reports, empowering educators to tailor their strategies and support students effectively. With Jibble, attendance management becomes a breeze, ensuring you have more time to interact with your students.

Key Features

  • Clock-in/clock-out with facial recognition
  • Multiple device compatibility
  • Face recognition
  • Online kiosk
  • Mobile app convenience
  • Location and time-based reminders
  • Detailed analytics and feedback
  • Integration capabilities
  • Task and project tracking

What Users Like

  • Easy to use
  • Facial recognition for accurate attendance tracking
  • Mobile app convenience
  • Seamless integration with Slack and other platforms
  • Automated reports

What Users Don’t Like

  • The CEO wears crazy glasses

Is Jibble Free?

Absolutely! Jibble offers a generous 100% free plan that provides essential attendance tracking features to streamline your class operations. Experience the power of Jibble’s capabilities without cost barriers.

2. Fedena

Fedena brings a comprehensive attendance management system to university professors. It goes beyond the basics, enabling you to track not just attendance, but also student behavior and engagement. With Fedena, you can analyze attendance patterns, identify students who might need extra support, and foster a more inclusive learning environment.

Key Features

  • Behavior analysis and engagement metrics
  • Customizable attendance recording
  • Real-time tracking and notifications
  • Multilingual support
  • Integration with student profiles
  • Mobile accessibility
  • Automated reports and analytics
  • Parent communication
  • Secure cloud storage
  • Customizable dashboards

What Users Like

  • Behavior analysis and engagement metrics
  • Customizable attendance recording feature
  • Real-time attendance tracking and automatic notifications
  • Integration of attendance data with student profiles helpful
  • The availability of a mobile app
  • Automated reporting and analytics features
  • Multilingual support feature

What Users Don’t Like

  • Fedena’s interface and features have a learning curve
  • Occasional technical issues
  • Difficulties in setting up these integrations with other platforms used in their universities
  • Delays in receiving assistance for their queries or technical issues

Is Fedena Free?

Fedena offers a trial period to explore its attendance management features. To access the full range of functionalities, including attendance tracking, grade management, and more, paid plans are available. Prices start at $3 per user per month, with variations based on your institution’s size and requirements.

3. PowerSchool

PowerSchool is a renowned name in the education sector, and its attendance system lives up to its reputation. University professors can benefit from its robust features that allow real-time tracking, automated notifications, and easy report generation. This system streamlines attendance tasks, giving you more time to dedicate to your academic pursuits.

Key Features

  • Student information system (SIS)
  • Attendance tracking
  • Gradebook and grade reporting
  • Parent and student portals
  • Communication tools
  • Customizable reports and analytics
  • Mobile accessibility
  • Teacher collaboration tools
  • Special education management
  • Enrollment and registration management
  • Integration capabilities
  • Professional development tracking

What Users Like

  • Ability to integrate attendance data seamlessly with other student information, grades, and academic records
  • Real-time tracking feature
  • Availability of dedicated portals for parents and students
  • Customizable reports
  • Communication tools within PowerSchool allow for effective interaction between university professors, students, and parents

What Users Don’t Like

  • Updates aren’t automatic but instead, have to be done manually
  • Without direct assistance, learning the features that a school district requires can be daunting
  • Not the most user-friendly and could use some updates

Is PowerSchool Free?

PowerSchool operates on a subscription basis for its suite of educational tools, including attendance management. While specific pricing can vary, you can expect tailored quotes depending on your institution’s needs.

4. Gradelink

Gradelink offers an attendance management solution that’s perfect for university professors who value simplicity and efficiency. The interface is designed to minimize your learning curve, enabling you to quickly adapt and make the most of its features.

Gradelink’s emphasis on user experience ensures that you spend less time navigating the system and more time fostering student success.

Key Features

  • User-friendly interface
  • Attendance recording
  • Automated notifications
  • Customizable attendance codes
  • Real-time data
  • Mobile app access
  • Reporting and analytics
  • Communication tools
  • Integration capabilities
  • Support and training
  • Remote and hybrid learning support

What Users Like

  • User-friendly interface
  • Convenient to set up alerts for students with low attendance, fostering accountability and timely communication.
  • Customizable attendance codes
  • Availability of real-time attendance data
  • Mobile app accessibility enables educators to manage attendance on-the-go
  • Reporting and analytics features

What Users Don’t Like

  • Calendar needs to be visible on the app
  • Some tasks have to be completed manually student by student and are thus time-consuming
  • Reporting options could be more robust

Is Gradelink Free?

Gradelink provides a trial period for you to experience its attendance features. For full access to its suite, including attendance tracking, reporting, and communication tools, paid plans start at $1,300 per year for smaller institutions. Pricing scales are based on your student count, making it crucial to explore the options that best align with your attendance management requirements.

5. iClassPro

iClassPro is an attendance system that’s tailored for university professors who handle classes that require hands-on activities or workshops. Its versatile features allow you to manage attendance, schedule classes, and even process payments. This comprehensive approach lets you focus on delivering enriching educational experiences without administrative hassles.

Key Features

  • Class scheduling
  • Attendance tracking
  • Check-in and check-out
  • Customized attendance codes
  • Real-time data
  • Automated notifications
  • Mobile accessibility
  • Reporting and analytics
  • Communication tools
  • Integrations
  • Specialized features for workshops and activities
  • Parent and student portals

What Users Like

  • Smooth interface and functionality
  • Reasonable cost
  • Customizable calendar
  • Ability to take attendance and keep up with students and skills

What Users Don’t Like

  • Only 2 options for the classes: revolving or new sessions.
  • Several glitches along the way
  • Reports are not very customizable

Is iClassPro Free?

iClassPro operates under a subscription model to cater to attendance tracking and management needs for $129 per month per location. But for those who wish to explore its capabilities before committing, iClassPro extends a 30-day free trial period.

6. MySkoolApp

MySkoolApp provides university professors with a holistic attendance management solution. Its user-friendly interface is complemented by features such as attendance history, notifications, and data analytics. By utilizing MySkoolApp, you can gain insights into attendance trends and make informed decisions to enhance your teaching strategies.

Key Features

  • SMART attendance management
  • Student management system
  • SMART E-diary
  • School photo gallery
  • Homework management
  • Mobile app access

What Users Like

  • Easy to use
  • Great technical support
  • Good mobile app
  • Multiple logins
  • Reliability of service
  • Security of data
  • Support for different devices & languages
  • Efficient attendance tracking

What Users Don’t Like

  • Minor iPhone app issues
  • Need more modules to be added to make it more useful
  • Inability to reset password
  • Can be slow sometimes

Is MySkoolApp Free?

MySkoolApp provides a free demo for new schools. However, to access more advanced tools and customization options, you can explore their paid plans, which offer enhanced functionality tailored to your university’s requirements.

How to Choose the Best Attendance Systems for University Professors?

Selecting the right attendance system for university professors involves considering several factors. To help you make an informed decision and find the perfect fit, here are the key aspects to keep in mind:

  1. Assess Your Needs: Begin by evaluating your specific requirements. Determine whether you need a basic attendance tracking system or if you would benefit from advanced features like behavior analysis and engagement metrics. Understanding your needs will guide you toward a system that aligns with your teaching style and objectives.
  2. Integration Options: Look for systems that offer seamless integration with your existing tools and platforms. A well-integrated attendance system can save you time and ensure data accuracy. Consider whether the system can easily sync with your learning management system (LMS) or other relevant software.
  3. Customer Support: Excellent customer support is essential, especially when adopting new technology. A responsive support team can assist you in troubleshooting issues and provide guidance when you encounter challenges. Prioritize systems that offer reliable customer support to ensure a smooth experience.
  4. Learning Curve: Consider the learning curve associated with the attendance system. Opt for a system that is user-friendly and doesn’t require extensive training to use effectively. A system with an intuitive interface can help you get up and running quickly, allowing you to focus on teaching instead of navigating complex software.
  5. Technological Comfort: Gauge your comfort level with technology. Some systems might offer advanced features but could be overwhelming if you’re not tech-savvy. Choose a system that aligns with your technological comfort level to avoid unnecessary frustration and ensure smooth operation.

By carefully considering these factors, you can narrow down your options and find an attendance system that enhances your efficiency as a university professor. A well-chosen system will empower you to spend more time on what truly matters—nurturing the growth and development of your students.

Final Thoughts

In the fast-paced world of academia, efficient attendance management is essential for university professors. The top 6 attendance systems we’ve discussed—Jibble, Fedena, PowerSchool, Gradelink, iClassPro, and MySkoolApp—offer tailored solutions to simplify this task.

As you embark on this journey of optimizing your attendance management process, remember that your choice of system should align with your unique teaching philosophy and aspirations for student success. With the right attendance system in place, you’re well-equipped to foster an environment where learning thrives and where your focus remains firmly on shaping the academic future.