Complete Guide to Desktop Time Tracking

Desktop time tracking software is a tool that helps you monitor and record the time spent on tasks or projects directly from your computer. Unlike web-based tools that you access through a browser, desktop time tracking requires downloading and installing software on your computer. Once installed, it usually sits on your taskbar or menu bar for quick access.

These tools often come with features like automatic time tracking to make logging hours easier. It also comes with expanded employee monitoring features like screenshot monitoring, URL and keyboard tracking, and app tracking.

Since the software is integrated into your desktop, it’s easy to manage your time without interrupting your workflow.

Desktop time tracking is useful for freelancers, remote workers, teams, and businesses looking to improve time management, track productivity, and ensure accurate billing. It provides real-time insights and helps you stay organized throughout your workday.

There’s also no need to stress about compatibility; desktop time tracking software is compatible with both Mac and Windows. So, no matter your computer choice, it smoothly becomes a part of your setup, making your work life easier without any extra hassle.

The main difference between web and desktop time tracking software is how you access them. Web time tracking works through a browser and can be used on any device with internet access, making it ideal for remote teams and real-time collaboration. It also receives automatic updates, so you always have the latest features.

Desktop time tracking, on the other hand, requires installing an app on your computer and is designed for specific operating systems like Windows and macOS. It can track time even without an internet connection and often includes features like idle tracking and integration with other desktop apps.

Learn more about key differences from our Desktop vs. Web Time Tracking article.

Setting up Jibble’s desktop app is a simple process. Here are the steps to begin:

1. Download and Install the Desktop App – Visit Jibble’s official website, download the desktop app, and follow the installation instructions to set it up on your Mac or Windows operating system.
2. Sign In or Create an Account – Open the Jibble desktop app, sign in with your existing Jibble account, or create a new one if needed.
3. Configure Your Preferences – Once logged in, access the app’s settings to customize your preferences. This may include setting your time zone, adjusting notifications, and configuring specific work-related settings.
4. Add Projects and Tasks – If your work involves distinct projects and tasks, input them into the app. This step ensures accurate time tracking and proper allocation of hours to specific activities.
5. Start Tracking Time – Initiate time tracking by clicking the “Clock In” or “Start” button within the app. The timer will begin recording your working hours.
6. Pause and Resume – You have the option to pause the timer when taking breaks or stepping away from your computer. Simply resume tracking when you return to work.
7. Clock Out – To conclude your work session, click “Clock Out” or “Stop” to stop the timer, which will record your total work hours.
8. Explore Additional Features – Explore other interesting features, such as tracking idle time, taking screenshots, or integrating with other software.

When you’re looking at desktop time tracking options, there are some important features to keep in mind that can make your time management more effective:

• Offline Mode – This is a must-have feature for situations where you might not always have a stable internet connection. It allows you to keep tracking your work hours even when the internet is unreliable.
• Screenshots – Time tracking with screenshots provides visual records of what you were working on at different times. This can be really useful for tasks where it’s important to keep a clear record of what you’ve been doing.
• Keyboard Shortcuts for Clocking In and Out – These are shortcuts that let you quickly start and stop tracking your time. They save time by eliminating the need to enter everything manually.
• Automatic Clock-In on Startup – Some tools can start tracking your time automatically as soon as you turn on your computer. This makes sure you don’t forget to start tracking your work.
• Idle Detection – This feature notices when you’re not actively using your computer and can pause the time tracking during breaks or when you step away. It helps you stay accountable for moments of inactivity and keeps your time records accurate.
• App Usage Tracking – App tracking shows you how you spend your time on different applications. This can be really helpful for seeing which apps you use the most and how these apps affect your productivity.
• Mouse Clicks and Keyboard Strokes Tracking – You get to identify productivity and usage patterns through mouse clicks and keyboard strokes. This feature records what you do with your mouse and keyboard, giving you detailed information on how you use your computer. It’s useful for understanding your work habits and how you manage your time.