Job Acceptance Letter Template

A job acceptance letter is a formal document sent by a candidate to confirm that they have accepted a company’s offer of employment. It records the agreed start date, position title, compensation package, and any other terms discussed during the hiring process.

This letter marks the official transition from candidate to employee. It also helps both sides ensure that the details match what was agreed upon in the job offer letter. Once received, it becomes part of the employee’s record and may be referenced during onboarding or when drafting a joining letter.

A clear and timely job acceptance letter demonstrates professionalism and confirms that you fully understand the terms of employment. It also assures the employer that you are committed to joining on the specified date.

For employers, it helps HR teams finalize onboarding, prepare equipment, and align internal communication. For employees, it prevents any misunderstanding about the role, start date, or benefits. Sending it promptly shows reliability and appreciation for the opportunity.

A professional job acceptance letter should include:

• Candidate’s name and contact information
• Job title and department
• Start date and agreed employment terms
• Statement of gratitude and confirmation of acceptance
• Signature and date

It’s also a good idea to express enthusiasm about joining the team and contributing to the company’s goals. This final step leaves a strong first impression before your first day.

You should send your job acceptance letter within a few days of receiving the official offer. This gives the employer time to confirm onboarding details and finalize documentation before your start date. A quick and clear response also shows professionalism and enthusiasm for the role.

It’s not always necessary to restate salary or benefits unless you’re confirming final terms discussed during the offer process. If you do include them, keep the wording factual and brief. Detailed discussions about compensation or conditions are best reserved for your job offer letter.