Appointment Letter Template

An appointment letter is a formal document issued by an employer to confirm a candidate’s employment in a specific role. It outlines job details such as title, department, start date, salary, and other conditions of employment.

An appointment letter provides written proof of employment, clearly stating the terms and expectations of the role. It helps avoid misunderstandings and ensures both employer and employee agree on the job responsibilities, benefits, and company policies.

A standard appointment letter usually includes:

• Employee’s full name and address
• Job title and department
• Start date of employment
• Employment type (e.g. full-time, contract, probation)
• Reporting manager
• Monthly salary and benefits
• Working hours
• Confidentiality clause
• Termination conditions
• Acceptance section with signature

Yes. Once signed by both parties, an appointment letter becomes a legally binding agreement that outlines the terms of employment. It serves as a reference in case of future disputes or clarification on employment conditions.

Yes. The appointment letter template can be edited to include role-specific clauses, industry standards, or company policies. It is designed to be flexible so it can meet different organizational needs.