How to Track Time from Gmail


Written by Asim Qureshi
By Asim Qureshi, CEO Jibble

Hi, I’m Asim Qureshi, the CEO and co-founder of Jibble, a cloud-based time and attendance software. I have several years of experience in building and scaling software products and teams across various industries and markets. Before I founded Jibble, I worked as a VP at Morgan Stanley for six years. I’m passionate about helping your business improve productivity and performance through smart time management practices.


In this comprehensive guide, I’ll take you through each step of integrating powerful time-tracking applications with Gmail. So, whether you’re well-versed in the world of time management or just getting started, get ready to make the most of your time within the Gmail ecosystem.

By the time we conclude this guide, you’ll have mastered the art of efficient time allocation, become adept at managing your Gmail-related tasks, and emerged as a proficient user of Gmail’s time-tracking tools.

Ways to Track with Gmail

To facilitate efficient time tracking through Gmail, I introduce four outstanding apps that effortlessly simplify the process. These integrations not only optimize your time management but also foster team collaboration, ensuring you stay focused and organized.

1. Jibble

Elevate your email game with the seamless integration of Jibble’s time tracking capabilities right within your Gmail inbox. Gone are the days of guessing how much time you’re dedicating to email-related tasks. Jibble simplifies the process, effortlessly capturing every moment you spend composing, replying to, and managing emails, then converting them into precise timesheets.

Picture this: Jibble smoothly integrates into Gmail through a user-friendly Chrome extension, seamlessly blending time tracking into your daily email routine. You can clock in and out with ease using embedded timers, convenient keyboard shortcuts, and right-click options (upcoming feature), all without disrupting your workflow.

No more tedious manual note-taking or worrying about missing essential details. Jibble takes care of that for you. Simply highlight crucial information within your emails, and watch as it effortlessly transforms into notes (upcoming feature), making it easier than ever to stay organized and on top of your tasks.

But that’s not all. Jibble empowers you to take a deep dive into your email habits with its comprehensive reports and visually engaging charts. Gain valuable insights into how you allocate your time, identify email patterns, and craft a more efficient communication strategy that maximizes your productivity and effectiveness.

With Jibble, your email management becomes a breeze, helping you make every email count and achieve peak efficiency in your daily work.

How to Track Time from Gmail with Jibble

  1. Sign up for a free Jibble account, available forever for unlimited users.
  2. Install the Jibble Chrome Extension.
  3. Easily start and stop timers within your Gmail interface.
  4. That’s all there is to it!

Great news! You’ve successfully configured your Jibble integration with Gmail.

2. Clockify

Clockify, a versatile employee productivity and time management software, simplifies time tracking across multiple projects. It boasts an intuitive mobile app compatible with both Android and iOS, enhancing your on-the-go time management.

How to Track Time from Gmail with Clockify

  1. Begin by creating a free Clockify account.
  2. Install the Clockify browser extension for time tracking (available for both Chrome and Firefox).
  3. Start the timer directly within Gmail; the Clockify timer button will automatically appear in all your Gmail emails.
  4. The timer will commence, picking up Gmail’s issue name, and you can easily stop it from any device (browser, mobile, or desktop).
  5. With your timer running, you can access time reports, project management, and more. In the web version, you can edit past entries, analyze time, manage projects, invite collaborators, review timesheets, and export reports.

With Clockify seamlessly integrated into Gmail, tracking time has never been easier.

3. Timely

Timely stands as a versatile employee monitoring and time tracking solution, featuring both manual and automatic tracking options. Its compatibility spans across Android, iOS, Mac, Windows, Microsoft, and Linux, with user-friendly mobile and desktop apps at your disposal

How to Track Time from Gmail with Timely

  • Option 1: Simply go to the “Apps” dropdown on Hours > Day view, click “Connect New Account,” enter your email address and password, and hit “Allow” to grant Timely access.
  • Option 2: Alternatively, access the Gmail integration from the Apps page in Settings, where all integrations are managed. Click on the Gmail option and follow the same “Connect New Account” steps as mentioned above.

Voila! Your Gmail account is now seamlessly linked with Timely.

4. Time Doctor

Time Doctor, trusted by industry leaders like Ericsson and Verizon, offers robust time tracking and employee management. Its Chrome Extension integrates with 50+ apps, including Google Workspace, for seamless time tracking.

How to Track Time from Gmail with Time Doctor

1. Begin by downloading the Chrome extension from the Google Chrome web store. Ensure that your employees utilize the interactive time tracking feature in Time Doctor rather than the silent version of the app (Note: To activate the Chrome extension, make sure to enable the Projects & Tasks feature in Settings/Company Settings.)

2. Activate the Chrome extension through Settings > Integrations in the top menu. Once completed, your team will receive prompts from the desktop app to install the Chrome extension. Please note that enabling the Chrome extension for users requires admin permissions.

3. With the extension ready, sign in to your Gmail account. Simply click on the timer within your Gmail inbox screen to track work hours in real-time. Click the Stop button to pause the timer after each task.”

Final Thoughts

In conclusion, mastering time tracking within Gmail is a transformative step toward enhancing productivity and project management. The integration of powerful apps like Jibble, Clockify, Timely, and Time Doctor empowers you to streamline your Gmail-related tasks and collaborate more efficiently. Whether you’re a seasoned time management pro or just beginning your journey, these tools offer a seamless way to allocate your time effectively.

By embracing these integrations, you not only gain control over your Gmail-related work but also harness the insights they provide. Whether it’s precise timesheets, mobile time tracking, or deep dives into your email habits, these apps offer a wealth of features to maximize your efficiency.

So, take charge of your Gmail time tracking today and unlock your full potential for efficient time management and project excellence! Your journey to productivity and success starts now.