Shift Change Notice Template

A shift change notice letter is a formal communication used to inform an employee that their work schedule will be adjusted.

It outlines the current and new schedules, the date the change takes effect, and any additional support provided during the transition. The letter ensures clarity and provides a written record of the adjustment.

Shift changes affect employees’ routines, responsibilities, and in some cases, their pay. A written notice ensures employees are informed in advance, helping them prepare and adjust.

It also provides transparency, prevents misunderstandings, and confirms that the company values clear and fair communication. By documenting the change formally, the letter supports HR records and ensures that both the employer and employee share the same understanding of the new schedule.

A standard shift change notice template usually includes:

• Employee’s name, job title, and department
• Effective date of the shift change
• Current schedule (days and times)
• New schedule (days and times)
• Reason for the change (optional)
• A note of appreciation for cooperation and flexibility
• HR or manager contact for questions
• Signature block with acknowledgment section

Notice requirements depend on company policy and local labor laws. While some regions require a set period such as 7 to 14 days, others allow more flexibility. Regardless of legal requirements, providing as much advance notice as possible is considered best practice.