Contract Renewal Letter Template

A contract renewal letter is a formal document issued to confirm the extension of an employee’s current employment agreement.

It includes the new contract dates and states which terms remain unchanged. Any updates to salary, benefits, or responsibilities can be added through a separate addendum.

This letter helps ensure clear communication between the employer and employee about the renewed contract period. It confirms continued employment, outlines any changes, and acts as an official record for HR and payroll purposes.

A standard notice of renewal usually includes:

• The employee’s name
• Job title and department
• Original contract end date
• New start and end dates
• Statement that terms remain the same (unless otherwise noted)
• Instructions for acknowledgment and signature

Yes. This template is fully editable in Google Docs. You can adjust the terms, dates, and wording to match your company’s policies.

No. A contract renewal continues the existing agreement, usually with minor adjustments. A new contract replaces the original and may include entirely new terms.