Salary Increase Request Letter Template

A salary increase request letter is a formal document written by an employee to request a pay raise. It highlights achievements, responsibilities, and measurable results that support the case for higher compensation.

The goal is to show why your contribution adds value and how your work aligns with company goals. This type of letter helps present your request in a structured, respectful, and well-reasoned way rather than through casual conversation.

Submitting a salary increase request letter allows employees to communicate clearly and confidently. It gives management the facts they need to evaluate the request fairly.

For employers, it offers written documentation that supports pay review decisions and ensures consistency across departments. For employees, it builds confidence and helps avoid misunderstandings about timing, expectations, or justification.

A professional salary increase request letter should include:

• Employee name, job title, and department
• Duration with the company
• Specific achievements or measurable results
• Comparison to market or industry standards (optional)
• Requested adjustment or percentage increase
• A polite closing that invites further discussion

When written properly, this letter shows initiative and self-awareness, and those are qualities every employer values.

The best time to ask for a salary increase is after completing a successful project, during a positive performance review, or when taking on new responsibilities. Timing your request around measurable results helps strengthen your case and makes it easier for management to evaluate your contribution.

Yes. If the promotion did not include a raise, you can submit a separate request once you’ve taken on new duties or exceeded expectations. It’s best to support the request with results achieved since the role change.

Including salary data from reliable sources can help support your request. Mentioning industry averages or pay ranges for similar roles shows that your proposal is informed and reasonable. Keep the focus on your results first, and use data only to reinforce your point.