Joining Letter Template

A joining letter is a formal document submitted by a new employee on their first day (or just before) of work. It confirms the start date, reporting details, and acknowledgment of company policies. Unlike an acceptance letter, which agrees to the job offer, a joining letter officially marks the beginning of employment.

It serves as an official record of when an employee starts work, who they report to, and their agreement to fulfill responsibilities as per company rules. HR also uses the joining letter to complete onboarding steps such as payroll, benefits, and employee records.

  A standard joining letter template usually includes:

• Employee’s full name and contact information
• Job title and department
• Offer letter reference date
• Joining date and reporting location
• Confirmation of reporting for duty
• Statement of commitment to responsibilities and company policies
• Signature block