Beat the Clock:
6 Key Time Management Strategies for Physicians

Written by Asim Qureshi
By Asim Qureshi, CEO Jibble

Hi, I’m Asim Qureshi, the CEO, and co-founder of Jibble, a cloud-based time and attendance software. I have several years of experience building and scaling software products and teams across various industries and markets. Before I founded Jibble, I worked as a VP at Morgan Stanley for six years. I’m passionate about helping businesses improve their productivity and performance through smart time management practices.


For physicians, achieving work-life balance is far from simple. According to research from The Physicians Foundation, physicians typically put in an average of 51.4 hours per week, with a staggering 23.5% working 61-80 hours weekly. In a profession so hectic and demanding, how can you maximize your efficiency and make the most of your limited time? Well, one way is to adopt effective time management strategies.

From juggling patient appointments to staying up to date with the latest research and managing administrative tasks, I understand the overwhelming demands of your time. That’s why I’m here to help you reclaim control and maximize your productivity.

In this article, we’ll dive deep into six proven strategies that can transform the way you approach your daily tasks and responsibilities. You’ll learn practical tips and techniques to optimize your schedule, minimize interruptions, prioritize effectively, and even carve out time for self-care. Read on; your future self will thank you!

6 Key Time Management Strategies for Physicians

Time Management for Physicians Photo by Tima Miroshnichenko:

1. Set achievable goals

Setting achievable goals is one of the first steps for effective time management. As a physician, you likely have a multitude of responsibilities and tasks to handle each day. It’s crucial to prioritize and set realistic goals to ensure you can accomplish them within the given time frame.

Break down your goals into smaller, more manageable tasks, and assign specific time slots for each one. This approach helps you stay focused, organized, and motivated as you work towards your objectives.

For example, let’s say you’re a primary care physician, and your goal for the day is to see 20 patients. Allocate a specific amount of time for each patient visit. This approach helps you maintain a steady pace throughout the day, ensuring you give adequate attention to each patient while staying on track with your schedule.

2. Plan your schedule

Creating a well-structured schedule is vital for efficient time management as a physician. Start by assessing your routine and identifying your peak productivity hours. Allocate these time slots for critical tasks that require your undivided attention, such as patient consultations or complex medical procedures.

Additionally, designate specific blocks for administrative work, such as documentation, emails, and phone calls. By planning your schedule, you have a clear roadmap of what needs to be done, when it needs to be done, and how much time to allocate for each task. 

3. Learn to say “No”

As a physician, you may often face numerous requests and demands on your time. It’s important to recognize your limitations and learn to say “no” when necessary. While it can be challenging, setting boundaries and prioritizing your own well-being is crucial for managing your time effectively.

Evaluate each request or commitment carefully, considering its alignment with your goals and available resources. If a request does not align with your priorities or may overload your schedule, politely decline or negotiate alternative solutions. Remember, there’s nothing wrong with saying “no.” Your time is valuable, and it’s essential to protect it to deliver the best care to your patients and maintain your own well-being.

4. Delegate where you can

You can’t do everything yourself; the sooner you realize that, the better. While it may be tempting to take on every task and responsibility as a physician, it’s important to acknowledge the limitations of your time and energy.

Delegating tasks to qualified and capable individuals can help free up your time for more critical and complex matters. Whether it’s administrative tasks, paperwork, or routine duties, identify tasks that can be efficiently handled by your support staff or other team members.

Delegation not only lightens your workload but also empowers others by giving them opportunities to learn and grow. By effectively delegating tasks, you can focus your energy on providing quality patient care and making more important medical decisions.

5. Use the power of a time-tracking app

Technology is your friend when it comes to time management, and utilizing a time-tracking app can be a game-changer for physicians. These powerful tools provide a range of features that can help you optimize your schedule and improve efficiency.

You can use a time-tracking app to track patient visits, documentation, meetings, and other activities. By gaining insights into how you allocate your time, you can identify areas where you may be spending too much or too little time, enabling you to make necessary adjustments where necessary.

Other time-tracking apps like Jibble go beyond just time tracking. It even has a scheduling feature, comprehensive reporting, and billing features to simplify the payroll process for you and your staff.

6. Set aside time for self-care

The World Health Organization defines self-care as: “the ability of individuals, families, and communities to promote health, prevent disease, maintain health, and cope with illness and disability with or without the support of a health worker.”

Self-care can include many things, whether it’s exercising, spending time with friends and family, or pursuing hobbies. Whatever self-care looks to you, make sure to set aside time for it in between your busy schedule.

Protect your personal time outside of work by setting boundaries and committing to activities that rejuvenate you. Not only does self-care help you avoid burnout, but it also plays a crucial role in your ability to care for others effectively.

Are You Ready to Manage Your Time More Efficiently?

And there you have it! Six key time management strategies that can help you reclaim control over your busy schedule and enhance your productivity. As a physician, time is a valuable and limited resource, and implementing these strategies can make a world of difference in both your professional and personal life.

Remember, time management is not just about squeezing more tasks into your day. It’s about finding a balance that allows you to prioritize what truly matters and make the most of the limited hours you have. It may require some trial and error to find the strategies that work best for you, but the effort will be well worth it.