I Spent Weeks Testing Timesheet Software for Project Tracking. These 8 Stood Out in 2026.

I’ve managed countless projects, and here’s the brutal truth: most teams have no idea where their time actually goes. Hours slip by, budgets spiral, deadlines are missed, all because visibility is low. Without a clear view of who’s working on what, even the best teams struggle to stay on track.

Timesheet software for project tracking fixes that. These tools don’t just log hours; they give you clarity. You can tag projects, track activities, and see exactly where every minute is spent. That insight helps you spot bottlenecks, stay on budget, and keep projects moving smoothly.

So my team and I rolled up our sleeves. We tested nearly 18 of the top timesheet tools on the market, put them through real-world projects, and narrowed them down to the 8 best timesheet software for project tracking.

Jibble – Best timesheet software for project tracking

My team and I personally use Jibble for tracking our activities and projects, and it can genuinely transform how your team manages time. You can track time with a click and choose an activity or project you want to track for. Add as many projects and activities as your team needs, there’s no limit.

With focused project time tracking, you know exactly where your hours are going and plan your resources more effectively.

All time entries automatically sync to timesheets, which you can filter by team member, project, client, or date range. These timesheets can also be exported in different file formats for recordkeeping or payroll.

Moreover, Jibble’s dashboard gives you instant insights into how your team’s time is distributed so you can identify bottlenecks or track project progress in real time.

Jibble also integrates with a host of applications from project management apps like Asana and ClickUp, to communication platforms like Slack and Microsoft Teams. These integrations make it easy to connect Jibble to your existing workflows.

On top of all that, Jibble is equipped with GPS tracking and facial recognition for attendance verification as well as employee monitoring features like screenshots if you need to keep a closer eye on team activity.

With a balance of power and simplicity, Jibble is one of the best all-around timesheet tools for teams who want smart, accurate project tracking.

Pricing:

• Free Plan: Yes, for an unlimited number of users
  
• Pro Plan: Starts at $3.49 per user per month, billed annually

Available on:

Desktop, Mobile, Kiosk, Chrome Extension, Web

Ratings:

• Capterra: 4.9/5
• G2: 4.7/5
  
• Play Store: 4.5/5
  
• App Store: 4.8/5
  

Pros:

• Free for unlimited users
• Unlimited projects and clients
• Detailed time and attendance reports
• Track hours by project or activity for billable work
• GPS tracking and geofencing
• AI-powered face recognition attendance
• Real-time project insights via intuitive dashboards

Cons:

• Mobile app sometimes takes time to sync
• Could use more flexibility when exporting reports

Wrike – Best for project management

Photo from Wrike

Wrike is a project management software that helps teams organize tasks, track progress, and keep project information in one place.

You get multiple ways to view your work: Gantt charts, boards, tables, and dashboards. Switching between them is quick which makes it easier for teams with different preferences to stay aligned. The dashboards are customizable and especially practical for tracking real-time project progress and spotting delays.

Collaboration is straightforward because comments, files, and updates stay tied to the tasks they belong to. It won’t replace all your communication tools, but it does reduce the need to send documents back and forth.

Automation is another major benefit of using Wrike. It lets you set up rules to handle repetitive tasks, route incoming requests, and organize work as it moves from one stage to another. It genuinely cuts down on administrative overhead, especially for teams handling high volumes of tasks or cross-department workflows. The built-in AI tools add some convenience as well, offering summaries and suggestions that give you insights into your workflow.

To see where your work time is actually going, Wrike has time tracking tools that let you log hours manually or using a timer. These time entries are set up into timesheets and managers can review and approve them anytime.

As a bonus, Wrike also has some great templates to organize your projects, set schedules, create project phases, and more.

The downside with having too many features in one app though is that things can easily get complicated. Wrike is not the simplest tool on the market, the features are hard to navigate and the interface feels cluttered. Many of these features are also locked behind their paid plans which isn’t great for small teams looking to stay on the free version.

The offline mode is limited and the mobile app is slow and hard to navigate. Some features on mobile don’t function as well either compared to on desktop.

Pricing:

• Free Plan: Yes
• Pro Plan: Starts at $10 per user per month, billed monthly

Available on:

Desktop, Android, iOS, Browser Extension, Web

Ratings:

• Capterra: 4.4/5
• G2: 4.2/5
• Play Store: 4.4/5
• App Store: 4.6/5

Pros:

• Powerful visual tools
• Customizable workflows and dashboards
• Seamless project collaboration

Cons:

• Many key features are locked behind the premium plans
• Offline access is limited
• Mobile app is slow and hard to navigate

Clockify – Best for simple project tracking

Photo from Clockify

Clockify approaches project planning with the same practicality it brings to time tracking, which makes it handy when you’re juggling work capacity, schedules, and shifting deadlines.

Setting up projects is straightforward: add estimates, set budgets, bring in your team, and you’re off. From there, the scheduling tools can be used to assign tasks, plan shifts, and map out workloads without forcing you into a rigid structure.

What I appreciate most is how Clockify ties the whole flow together. You build the schedule, track the actual hours, and then use that data to forecast timelines and analyze progress. The scheduled-vs-tracked view is especially useful when you’re trying to spot over-allocation or creeping delays before they turn into real problems.

Milestones, recurring schedules, work capacity limits, and overtime safeguards all contribute to planning that feels grounded in reality rather than optimistic guesses.

There’s also project tagging which makes it convenient to organize projects and tasks by adding custom tags to them. This lets you group and filter projects so you can find the data you need fast.

The software’s calendar view makes it easy to see everything in one place, and being able to kick off tasks directly from there is a nice touch. Costs and revenue estimates show up alongside the schedule, which helps keep budgeting conversations honest.

Clockify also integrates with over 100 others tools making it easy to plug into the systems your team already uses.

All that said, Clockify’s mobile version can be hit-or-miss. Some users report syncing delays with other platforms, login hiccups, and occasionally missing or unsaved time entries. Approvals could also be more streamlined, especially for teams handling high volumes of tracked time.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $3.99 per user per month, billed annually

Available on:

Desktop, Android, iOS, Browser Extension, Web

Ratings:

• Capterra: 4.8/5
• G2: 4.7/5
• Play Store: 4.4/5
• App Store: 4.6/5

Pros:

• Project tagging makes it easy to organize tasks
• Easy to organize and label projects
• Option to use timer or manually input entries

Cons:

• Some users experience login difficulties on mobile
• Instances of missing or unsaved time entries
• Approvals could be more streamlined

Quickbooks Time – Best for QuickBooks users

Photo from QuickbooksTime

QuickBooks Time gives teams a straightforward way to track project work without adding extra steps. Creating jobs and projects is simple, which is a big plus if you’re constantly spinning up new client work or field tasks.

You get a clear view of budgeted vs. actual hours, real-time progress updates, and job-site activity, which makes it easier to adjust timelines and resources. It’s designed for practical, everyday use, no fluff, just the information you need to stay in control.

Scheduling and resource management are simple to handle, even on the go. You can assign jobs, check availability, and update plans from your phone, while geofencing reminders help prevent missed clock-ins or inaccurate timesheets. It’s especially useful for field teams that rely on accurate hours to keep projects moving.

It also liked how communication stays tied to the work itself. Teams can share notes, photos, and quick updates in the activity feed, cutting down on scattered messages and helping everyone stay aligned. It’s lightweight but effective, especially when people aren’t all in the same place.

The system itself is easy to navigate, though customer support is often cited as a weak point when things do go wrong.

Reporting brings everything together. Custom reports make it easy to understand job costs, productivity, and payroll needs, while alerts for overtime or schedule changes keep projects on track. Paired with the mobile app, it creates a reliable, easy-to-manage system for staying on top of project time and performance.

And probably QuickBooks Time’s main advantage is that it syncs seamlessly with QuickBooks Online and QuickBooks Payroll. So if you’re already using these tools, your time entries can flow straight into payroll and invoicing, cutting down on manual work.

Just keep in mind that all of this comes at a higher price point, with base fees that can feel steep for smaller teams. Also, the software lacks a level of customization that is usually convenient if you have flexible workflows.

Users also report the mobile app freezes and glitches, which can be a hassle if you’re dependent on mobile devices for timesheet management.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $6.00 per user per month + $8.00 base fee per month

Available on:

Desktop, Android, iOS, Web

Ratings:

• Capterra: 4.7/5
• G2: 4.5/5
• Play Store: 4.3/5
• App Store: 4.6/5

Pros:

• Easy to set up new jobs and projects
• Detailed project insights and timelines
• Seamlessly connects with other QuickBooks products

Cons:

• Expensive pricing with base fees
• Limited customizations
• Mobile app freezes and stops functioning

Hubstaff – Best for remote team tracking

Photo from Hubstaff

Hubstaff ties hours logged in timesheets directly to project budgets, expenses, and real-time cost data. If you’re tracking projects with tight margins (or remote teams spread across time zones), having hours, earnings, and spend visible from the same dashboard is a huge advantage.

The setup is easy, and the interface is user-friendly enough that teams can get started without much onboarding. You set your budgets and member limits up front, and Hubstaff does a good job of keeping you honest by flagging when a project is drifting toward an overrun.

What stands out is how seamless the flow is: track time on tasks, log expenses, and Hubstaff automatically turns that into up-to-date project costs without any manual reconciliation.

Attendance tracking and shift scheduling are built in too, so you can see who’s working, when they’re working, and how that aligns with productivity levels.

Some of the monitoring features can be genuinely helpful here, though the productivity and idle-time tracker isn’t always accurate, and when it misreads activity, it can end up deducting time unfairly from employees.

Expense tracking and automated invoicing round things out nicely. Every cost goes in one place, and comparing actual spend to your original estimates becomes almost effortless. When something starts slipping like a task running long, or a budget trending upwards, Hubstaff’s alerts give you enough time to adjust workloads or reset expectations before it becomes a problem.

If I suggest improvements, it would be the customer support accessibility for standard plans and making the productivity tracker more reliable. The software also has minor mobile glitches and occasional login issues that can also interrupt workflows.

Pricing:

• Free Plan: No
• Paid Plan: Starts at $4.99 per seat per month, billed annually (minimum of 2 seats)

Available on:

Desktop, iOS, Android, Browser Extension, Web

Ratings:

• Capterra: 4.6/5
• G2: 4.5/5
• Play Store: 4.1/5
• App Store: 4.5/5

Pros:

• Easy set up and user-friendly interface
• Helpful monitoring features
• Good reporting and budget management

Cons:

• Log in issues on mobile
• Inaccurate idle time tracker that results in deducted time from employees’ hours
• Customer support is hard to access for non-VIP clients

Sage HR – Best for HR + timesheets

Photo from Sage HR

While it’s primarily known for its HR features, Sage HR also offers robust timesheet tools that make project-based time tracking much easier.

The platform brings together time tracking, attendance, and project allocation in one clean, user-friendly interface. Teams can log hours against specific projects or clients, allowing managers to get a clear picture of how time is being spent.

For day-to-day admin, Sage HR shines in a few areas. The holiday booking system makes time-off requests seamless, with employees able to submit leave in seconds and managers approving it just as quickly. File sharing with staff is also smooth and centralized, helping teams keep documents, policies, and project files in one accessible space.

Another highlight is the software’s project management features integrating with Sage’s broader ecosystem, including payroll and accounting. This means tracked time can flow directly into billing or payroll calculations. For small to mid-sized teams, this integration is a real time-saver that keeps financials and HR operations aligned.

That said, Sage HR isn’t without its flaws. Notifications can be a bit overwhelming, especially for managers or HR teams involved in multiple approval workflows.

Some users have also noted issues with the mobile app, from login problems to glitches that affect payslip generation, which can disrupt daily operations.

And while payroll integrates smoothly, adjusting or resetting payslips isn’t as easy as it should be, often requiring extra steps or support intervention.

Pricing:

• Free Plan: No
• Paid Plan: $6.00 per user per month plus $3 per employee per month for timesheets access

Available on:

Android, iOS, Web

Ratings:

• Capterra: 4.5/5
• G2: 4.4/5
• Play Store: 4.8/5
• App Store: 4.6/5

Pros:

• Timesheets and scheduling are easy to set up and use
• Easy to find employee information
• Seamless file sharing with staff

Cons:

• Notifications can be too much
• Not easy to reset and adjust payslips
• Module based billing can be a little restrictive

MyHours – Best for basic project time logging

Photo from MyHours

My Hours is a simple yet capable timesheet software that’s great for tracking project time, managing budgets, and keeping teams organized.

With MyHours, you can easily create clients, projects, and tasks, assign work to your team, and track time from anywhere using a browser or mobile device. Multiple ways to log hours, including timers and manual entries, make it flexible for different workflows.

The platform centralizes project data and costs, helping teams monitor profitability, minimize timesheet errors with approvals, and generate professional-looking reports.

The free version offers enough functionality for small teams to manage projects effectively, while responsive customer support ensures any issues are quickly addressed.

However, MyHours does have some limitations. Reports lack flexibility and multilingual support, there are occasional bugs when converting tracked hours into billable amounts, and third-party integrations are limited.

Pricing:

• Free Plan: Yes, for up to 5 users
• Paid Plan: Starts at $8.00 per user per month, billed annually

Available on:

Desktop, Android, iOS, Web, Browser Extension

Ratings:

• Capterra: 4.8/5
• G2: 4.6/5
• Play Store: 3.6/5
• App Store: 5/5

Pros:

• Straightforward to keep track of projects and costs
• Helpful and responsive customer support
• Multiple ways to organize time entries

Cons:

• Reports lack flexibility and multilingual support
• Limited third-party integrations
• Bug when converting tracked hours into billable amounts

Basecamp – Best for team communication

Photo from Basecamp

Basecamp is a project management platform designed to keep teams organized, focused, and connected.

Projects in Basecamp act as centralized hubs where tasks, discussions, deliverables, and decisions all come together. File sharing is simple, communication between staff and vendors is streamlined, and project data stays organized and easy to access.

Visual tools like Hill Charts, Lineup, and Mission Control make progress visible at a glance, while reports provide real evidence of work completed, helping managers stay confident in tracking accountability.

Basecamp also includes basic time tracking, letting teams log hours directly on tasks. While it doesn’t offer advanced analytics or payroll integrations, it’s sufficient for small-scale tracking and general oversight. Onboarding new team members is straightforward, thanks to Basecamp’s intuitive interface.

However, Basecamp isn’t perfect. The platform can feel expensive compared to other tools, the editor is somewhat limited, and customization options fall short for complex, multi-phase workflows. Notifications can also become overwhelming if your team manages many tasks at once.

Pricing:

• Free Plan: Yes
• Paid Plan: Starts at $15 per user, per month, billed monthly

Available on:

Web, Desktop, Android, iOS

Ratings:

• Capterra: 4.3/5
• G2: 4.1/5
• Play Store: 4.7/5
• App Store: 4.7/5

Pros:

• Simplifies file sharing
• Effective communication between staff and vendors
• Centralizes project data

Cons:

• Expensive compared to other options
• Limited customization for complex or multi-phase workflows
• Notifications can be overwhelming

My Selection Process for the Best Timesheet Software for Project Tracking