Employee Schedule Template

Scroll down to download a free employee schedule template that helps you assign shifts, track leave, and organize availability across your team.

What is an Employee Schedule Template?

An employee schedule template is a spreadsheet used to manage employee shifts and absences across a monthly calendar. It helps businesses plan workloads, ensure coverage, and maintain visibility over who’s working and who’s on leave.

What’s Included in the Template?

A standard shift planner usually includes:

• A list of employee names
• A 31-day calendar layout
• Shift assignments (1st, 2nd, or 3rd shift)
• Absence types such as:
  • SL – Sick Leave
  • VL – Vacation Leave
  • ML – Maternity Leave
  • PTL – Parental Leave
  • UL – Unpaid Leave
• A notes section for additional remarks

Each day can be filled with a shift number or leave code, using a color-coded legend for clarity.

Can You Customize the Template?

Yes, the template is fully customizable. You can adjust shift codes, absence types, and date layouts to match your company’s scheduling needs.

Is it Suitable for Any Industry?

Yes. This template is suitable for use across various industries, including retail, hospitality, healthcare, manufacturing, education, and more. It supports both fixed and rotating shifts.

Download our free template below!