Business Quote Template

We’ve created two free business quote templates (one for products and the other for services) that you can fully customize to create business quotes that match your brand style.

 

What is a Business Quote?

A business quote is a formal document used by businesses, freelancers, or contractors to outline the cost of products or services for a client.

 

Also known as a quotation or estimate, a business quote is shared before any work begins or any contract is finalized, allowing the client to review the details and decide whether to proceed.

 

The document may include a breakdown of pricing, taxes, discounts, timelines, and other factors that affect the final cost.

 

Business quotes are commonly used when the pricing is variable, projects are customized, or clients request a detailed cost breakdown. They are used across both product-based industries like manufacturing and logistics, and service-based fields such as marketing and consulting.

 

Why Use Business Quotes?

The key benefits of using a business quote are:

 

  • Clear expectations: Outlines the scope of work, pricing, and terms upfront so both parties understand what is being offered.

  • Better decisions: Helps buyers review costs and compare options before agreeing to proceed.

  • Fewer misunderstandings: Presents details in a structured format, avoiding confusion around pricing, scope, or timelines.

  • Reliable reference: Acts as a record that can be used when preparing invoices or reviewing agreed terms.

What Does a Business Quote Include?

A business quote should include the following details to clearly present the offer, pricing, and terms:

 

  • Project title
  • Sender details (Name, address, contact information)
  • Client details (Name and address)
  • Quote number
  • Date of issue
  • Project start and end dates
  • Validity period
  • Description of products or services
  • Quantity of each product or number of hours needed for each service
  • Price per unit or hour
  • Total cost (Including taxes or discounts, if applicable)
  • Payment terms

What is the Difference Between a Business Quote and an Invoice?

The difference between a business quote and an invoice comes down to timing, purpose, pricing, and legal status.

 

Basis

Business Quote

Invoice
Timing Issued before any agreement is made Issued after work is completed or goods are delivered
Purpose To present proposed products/services and estimated pricing To request payment for completed work or delivered goods
Pricing Estimated or proposed costs Final, agreed amount
Legal status Not legally binding unless formally accepted Legally binding payment request
Stage of use Pre-transaction (Decision-making stage) Post-transaction (Payment stage)

 

free business quotes template for products and services

Jibble’s free business quote template

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