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Is it really necessary to track employee time?<\/p>\n
No. Tracking employee time makes sense for some situations and organizations and it doesn\u2019t in other situations or organizations.<\/span>In fact, at Jibble we have certain teams we track time and activity for \u2013 for example those paid by the hour \u2013 and for other teams we don\u2019t. In fact, for most of our staff, the key thing we do track is their performance and output.<\/p>\n The key here is to identify why you need to track time and then how to go about it.<\/p>\n necessary-to-track-employee-time<\/p>\n And how about attendance?<\/p>\n Generally, for staff that need to be on-site, such as at a restaurant, hospital, construction site, etc\u2026 it can make a lot of sense to track attendance because if staff aren\u2019t there, they can\u2019t do their job.<\/p>\n necessary-to-track-attendance<\/p>\n What the key types of time and attendance systems available?<\/p>\n Here are just a few time and attendance systems:<\/p>\n types-time-and-attendance-systems<\/p>\n Does a cloud-based time and attendance system produce timesheets?<\/p>\n Yes, most time and attendance systems would also produce timesheets, and most would also provide them in many several formats.<\/p>\n time-attendance-system-produce-timesheets<\/p>\n Is attendance only suitable for managing employees’ time?<\/p>\n No. Apart from managing employees\u2019 time, attendance can be used for tracking absenteeism or attendance scores across different events and services. That\u2019s why we have also made Jibble work perfectly for tracking student attendance<\/a> and church attendance<\/a>.<\/span>attendance-managing-employee-time<\/p>\n What is the difference between time tracking software and time and attendance software?<\/p>\n Time tracking software<\/a> is a generic term for software that does exactly as it says which is to track time<\/span>The key thing is that it could be used for desk-based employees as well as on-site ones.<\/p>\n Time and attendance is a subset of time tracking, and given the word \u2018attendance\u2019 it implies it\u2019s for on-site employees.<\/p>\n difference-time-tracking-software-time-attendance-software<\/p>\n What is buddy punching?<\/p>\n Buddy punching is when one employee asks another to clock in or out for him. Not only is it fraud, it\u2019s also demotivating for those who watch it happen as their colleagues are getting paid without working.<\/p>\n buddy-punching<\/p>\n How do you know the employee that clocked in was actually there?<\/p>\n That\u2019s why you have biometric attendance<\/a> which is another way of saying attendance using biological data such as fingerprint, face recognition, or voice which we\u2019ve not yet seen . Pair that with either the attendance system being in a fixed location or using the GPS of a phone or tablet, and now you have both the correct person and the location at the given time being recorded.<\/p>\n Some systems use an RFID card attendance<\/a>, but of course, cards are prone to buddy punching. This may work well in a high-visibility area such as an area with CCTV. Other software use phones instead of cards and while phones can be given to colleagues many will be reluctant to do so as it means they can\u2019t use their phone. Jibble supports this feature with \u201cdevice lock\u201d which means that only their particular phone can be used to clock themselves in and out.<\/p>\n biometric-attendance<\/p>\n Can an employer require an employee to download a time tracking app on their personal mobile?<\/p>\n An employer can\u2019t force an employee to use an app on the employee\u2019s mobile unless it\u2019s explicitly stated in the contract.<\/span>But the reality is that an employer and employee should have some level of understanding to maintain a good working relationship, and so an employee answering their mobile or using it to track time if asked would normally be considered reasonable.<\/p>\n employer-force-use-own-mobile<\/p>\n How do the 100% FREE time and attendance apps make money?<\/p>\n There aren\u2019t many free ones, but the ones that are, make money by charging for optional upgrades.<\/span>free-time-attendance-money<\/p>\n How do I explain to my staff that we\u2019re going to start monitoring their time?<\/p>\n Communication is really important, as well as setting expectations. Tracking attendance means employees being paid fairly, and employers paying fairly, and that\u2019s a key message to get across.<\/span>communicating-staff<\/p>\n Aren\u2019t all time and attendance solutions essentially the same?<\/p>\n Most are indeed trying to solve the same problem, i.e. to track time and attendance. However, each has its own strengths, price, methods of clocking in and out, and, perhaps most importantly, each has varying levels of execution \u2013 a time and attendance software that makes it difficult for employees to actually clock in and out is ultimately going to cause a lot more problems than it solves.<\/span>Also, it\u2019s worth bearing in mind that when you go for an attendance tracker<\/a>, you\u2019re not buying the product but investing in it as the product will change over time and it\u2019s difficult to change systems. So it\u2019s worth ensuring the system is improving and that customer support is responsive.<\/p>\n difference-between-time-and-attendance-solutions<\/p>\n Isn\u2019t tracking your employees\u2019 time and attendance illegal?<\/p>\n\n
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